Virtual Assistant-Operations

Posted 17 days ago

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part time(approx.20hours/week),withpotentialtoscale

Aboutthe Role

Wearecurrentlyhiringforoneourclientbasedin Australia,we’relookingforahighlyorganised,systems-driven Operations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:
Operationalexecution
Workflowcoordination
Systemmanagement
Capacityoversight





Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

Key Responsibilities
Organise,assign,track,andmonitortasksthrough Click Up
Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines
Maintainorganiseddocumentationandfilingsystemswithin Google Workspace
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives
Trackactionitemsandensuretasksarefollowedthroughandcompleted
Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers
Monitorscopeadherenceandflaganyout-of-scopework
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters
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