Job Type: Part time

• Manage day-to-day accounts administration, subcontractor coordination, customer service and general business support. • Monitor subcontractor job portals to ensure contractors are correctly recording their hours when clocking in and out of job sites. • Follow up subcontractors who have not submitted timesheets, invoices or supporting documentation. • Check subcontractor invoices against recorded hours, agreed rates, quoted job allowances and receipts. • Identify discrepancies between timesheets, job records and invoices, and follow up with subcontractors or the operations coordinator to resolve them. • Assist with coordinating the weekly Thursday subcontractor invoice submission process. • Maintain accurate records and trackers of subcontractor hours, outstanding invoices, discrepancies and missing information. • Assist with accounts payable and creditor administration, including organising supplier invoices for processing.



• Contact suppliers to request invoices by the agreed weekly deadline and follow up outstanding documentation. • Help establish an organised weekly supplier invoicing and payment process. • Communicate directly with Australian customers using the client's WhatsApp account and email. • Provide customers with updates on booked jobs, appointments and work progress. • Assist with customer bookings, enquiries and general customer service follow-ups. • Liaise with subcontractors, suppliers, customers and the internal operations team to ensure outstanding matters are followed through to completion. • Assist with general accounts administration, recordkeeping and improving day-to-day processes. • Provide regular updates to the business owner and proactively identify issues requiring attention.

📌 Accounts Support Assistant for a Business Consulting and Investment Firm in Australia (Home Based Part Time) (Sydney)
🏢 Virtual Coworker
📍 Sydney