You'll work closely with the Directors to keep projects on track, keep clients informed and help us stay ahead of a busy, fast-moving schedule. It's a role with real variety and real influence. Your ideas on how we can work better will be heard and put into action.

Key responsibilities

Being a friendly, professional first point of contact for clients, builders and agents by phone and email

Keeping clients updated on scheduling and project progress

Preparing and following up quotes, proposals and project documents

Supporting scheduling and day-to-day operations across multiple projects

Assist with job costing, invoicing and accounts follow-up in Xero

Ordering materials and coordinating with suppliers

Helping us improve our systems, processes and client experience

About you

Experience in administration, operations or customer service

A clear,



confident communicator, in writing and over the phone

Highly organised, with a sharp eye for detail

Comfortable using Xero (or similar) and Microsoft Office

Calm and adaptable when priorities change quickly

Proactive, someone who notices what could run better and does something about it

About us

Artisan Painters Deluxe is a well-established residential and commercial painting business based in Brighton. We take pride in delivering high-quality work, looking after our clients and having a team that enjoys what they do. We're a growing business that values positive people and good ideas.

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📌 Administration & Client Services Coordinator (Melbourne)
🏢 Artisan Deluxe Painters
📍 Melbourne