Legal Administration / Accounts Assistant

Join our Team as a Legal Administration / Accounts Assistant

Do you thrive in a friendly and dynamic office environment where every day brings new challenges? Are you experienced in legal secretarial duties and have some legal accounts experience? If so, Aitken Legal has an exciting opportunity for you!

Aitken Legal is a specialist Employment Law Firm – we only practice employment law and work only with Employers. We have offices on the Sunshine Coast, Gold Coast and Melbourne. This position is based in our Sunshine Coast office in Birtinya.

About the role:

As a Legal Administration / Accounts Assistant you will play a pivotal role in our daily operations and your responsibilities will span a wide range of tasks mostly across administration and some duties assisting our Accounts Manager.

Legal Administration responsibilities include:

- Managing incoming calls and correspondence with professionalism and efficiency.
- Coordinating client onboarding and maintaining client agreements and inputting information into our CRM system.
- Supporting lawyers by amending correspondence and legal documents
- Arranging meetings and managing diaries for the lawyers and assisting with client communications.




- Maintaining office organisation and upholding high standards in administrative tasks.

Legal Accounts responsibilities include:

- Supporting the Accounts Manager by assisting with invoicing, payments, bank reconciliations, and debt recovery.
- Training will be provided in the Accounts related duties but some experience is helpful.

Requirements:

- Prior experience in a legal admin/secretarial role is essential and some legal accounts experience is preferred.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with rapid and accurate typing skills
- Familiarity with legal practice management software. We are about to change to a new platform which training will be provided in.
- Strong attention to detail and organisational skills.
- Excellent communication and interpersonal abilities, with an exemplary telephone etiquette. This is important because you would often be the first impression a prospective client has of our firm, as well as a familiar voice to our regular clients.
- A minimum of 2 years of legal admin/secretarial experience is preferred.

This role offers a unique opportunity to work within a supportive team environment at a reputable firm. You will be engaged in meaningful and interesting work.

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📌 Legal Administration / Accounts Assistant (Sunshine)
🏢 Aitken Legal
📍 Sunshine