Accounts & Payroll Officer – Xero & BAS

Neurodiverse Playhouse
Brisbane QLD | Part-time | In-clinic Tuesdays

Join a growing multidisciplinary allied health organisation

Neurodiverse Playhouse is a growing multidisciplinary allied health organisation supporting neurodivergent children, adolescents and their families across Queensland and Victoria.

With clinics acrossBrisbane, the Gold Coast and Melbourne, our team includes Exercise Physiologists, Occupational Therapists, Podiatrists, Psychologists and other allied health professionals.

As our organisation continues to grow, we are looking for an experienced and highly organised Accounts & Payroll Officer to take ownership of our day-to-day accounts, payroll, Xero and BAS processes.

This is a part-time, in-clinic role based in Brisbane, working Tuesdays.

We are looking for someone who can not only process accounts, but also identify discrepancies, follow up outstanding payments and ensure our financial systems remain accurate, reconciled and up to date.

The Role

Working closely with the Director, administration team and external accountant, your responsibilities will include:

- Managing accounts receivable
- Monitoring outstanding invoices and aged receivables
- Professionally following up overdue accounts
- Allocating and reconciling incoming payments
- Allocating and reconciling invoices and uploading to Xero
- Managing debtor reporting
- Investigating billing discrepancies and following these through to resolution
- Completing regular bank reconciliations
- Maintaining accurate accounts within Xero
- Processing fortnightly payroll through Xero
- Reviewing staff timesheets prior to payroll
- Processing leave, allowances and payroll adjustments
- Maintaining accurate payroll and employee records
- Assisting with superannuation and payroll reporting
- Reconciling payroll accounts
- Managing GST coding and ensuring transactions are correctly categorised
- Preparing information required for Business Activity Statements (BAS)
- Preparing or reviewing BAS where appropriately qualified
- Liaising with our accountant or BAS agent regarding BAS and taxation requirements
- Assisting with month-end account reconciliations
- Maintaining accurate supplier and creditor records
- Assisting with accounts payable where required
- Producing regular accounts receivable, payroll and financial reports for management




- Identifying opportunities to improve our accounts and financial administration processesXero Experience Is Essential

We are transitioning our accounting and payroll systems into Xero, so we are looking for someone who is already confident and experienced using the platform.

Ideally, you will have practical experience with:

- Xero Accounting
- Xero Payroll
- Bank reconciliations
- Accounts receivable
- Payroll reconciliation
- GST coding
- BAS preparation
- Superannuation
- Payroll reporting
- Financial reporting
- Month-end processes

Experience setting up, cleaning up or improving Xero systems and workflows would be highly regarded.

About You

You will ideally have:

- Previous bookkeeping, accounts or finance experience
- Strong practical experience using Xero
- Demonstrated experience processing payroll
- Experience preparing BAS and GST reconciliations
- Strong accounts receivable experience
- Excellent reconciliation skills
- High attention to detail
- Strong numerical and problem-solving skills
- Confidence identifying errors and discrepancies
- Confidence professionally following up outstanding accounts
- Excellent organisational skills
- An understanding of confidentiality and privacy requirements
- Ability to work independently and meet payroll, BAS and reporting deadlines
- A proactive approach to improving financial processes
- Availability to work in clinic every Tuesday

A bookkeeping, accounting or finance qualification would be highly regarded.

Registered BAS Agent experience would also be highly regarded but is not essential.

Healthcare Experience

Previous experience within any of the following would be an advantage:

- Allied health
- Medical practices
- NDIS
- Medicare
- Private health
- Multi-site healthcare businesses
- Cliniko or similar practice-management systems

Understanding the complexities of healthcare invoicing, plan managers and different payment pathways would be particularly valuable.





We're Looking for Someone Who Takes Ownership

We don't simply want someone entering transactions into Xero.

We want someone who notices when something doesn't look right.

Someone who will identify:

"This invoice hasn't been paid."

"These payments haven't been allocated correctly."

"This payroll entry doesn't reconcile."

"This transaction has been coded incorrectly for GST."

"We need to resolve this before BAS is due."

"There is a better way we could manage this process."

As Neurodiverse Playhouse grows, strong financial systems and accurate reporting are becoming increasingly important.

We are looking for someone who takes pride in having the accounts accurate, reconciled and up to date.

Why Join Neurodiverse Playhouse?

We offer:

- A regular Tuesday in-clinic position
- A growing organisation with opportunities for the role to develop
- Variety across accounts, payroll and financial administration
- The prospect to take ownership of the accounts function
- The ability to help improve and develop our Xero systems
- A supportive multidisciplinary team
- Meaningful work supporting an organisation providing services to children and families

About Neurodiverse Playhouse

Neurodiverse Playhouse provides neuroaffirming, child-led and play-based allied health services for children and young people.

Our goal is to create environments where children can move, play, communicate and participate in ways that work for them while providing families with high-quality multidisciplinary clinical support.

Our organisation is expanding, and we are looking for an experienced accounts professional who can help ensure our financial systems grow with us.

To Apply

Please submit your resume and a short cover letter outlining:

- Your experience with Xero
- Your payroll experience
- Your experience with accounts receivable
- Your experience preparing BAS
- Whether you hold bookkeeping, accounting or BAS Agent qualifications
- Any healthcare, allied health or NDIS experience
- Confirmation that you are available to work in clinic on Tuesdays

If you are highly organised, love making sure accounts reconcile and enjoy taking ownership of the financial administration of a growing business, we'd love to hear from you.

Pay: From $35.00 per hour

Expected hours: 8.0 per week

Work Location: In person

📌 Accounts & Payroll Officer – Xero, Payroll & BAS (Brisbane)
🏢 Neurodiverse Playhouse
📍 Brisbane