Project Administrator – Full-Time – Sydney CBD

Empire Project Management Services Pty Ltd – Sydney NSW

Empire Project Management Services Pty Ltd

EMPIRE PROJECT MANAGEMENT SERVICES PTY LTD

ABN: 62 604 658 639

Work Location: Sydney CBD, NSW 2000

Position: Program or Project Administrator

Employment Type: Full-Time, Ongoing

Salary: AUD $80,000 – $85,000 per annum + superannuation (depending on experience)

Empire Project Management Services is an established Sydney construction project management and advisory firm with more than a decade of industry experience. We are seeking an organised and proactive Project Administrator to join our team on a full-time, ongoing basis.

This is an excellent opportunity to support the delivery of a diverse range of construction projects, working closely with our project managers, clients, consultants and contractors. You will play a key role in coordinating project schedules, budgets, documentation and reporting, so that projects run smoothly from planning through to handover. If you are detail-oriented, enjoy coordinating multiple priorities and want long-term career growth in construction project management, we encourage you to apply.

Benefits

- Competitive salary of $80,000 – $85,000 plus superannuation, depending on skills and experience.
- Exposure to a wide-ranging portfolio of projects across the full project lifecycle.
- Long-term career opportunities, with development towards project management roles.
- Supportive, professional team environment in the Sydney CBD.

Empire Project Management Services Pty Ltd

Empire Project Management Services Pty Ltd

EMPIRE PROJECT MANAGEMENT SERVICES PTY LTD

ABN: 62 604 658 639

Work Location: Sydney CBD, NSW 2000





Position: Program or Project Administrator

Employment Type: Full-Time, Ongoing

Salary: AUD $80,000 – $85,000 per annum + superannuation (depending on experience)

Empire Project Management Services is an established Sydney construction project management and advisory firm with more than a decade of industry experience. We are seeking an organised and proactive Project Administrator to join our team on a full-time, ongoing basis.

This is an excellent opportunity to support the delivery of a diverse range of construction projects, working closely with our project managers, clients, consultants and contractors. You will play a key role in coordinating project schedules, budgets, documentation and reporting, so that projects run smoothly from planning through to handover. If you are detail-oriented, enjoy coordinating multiple priorities and want long-term career growth in construction project management, we encourage you to apply.

Benefits

- Competitive salary of $80,000 – $85,000 plus superannuation, depending on skills and experience.
- Exposure to a varied portfolio of projects across the full project lifecycle.
- Long-term career opportunities, with development towards project management roles.
- Supportive, professional team environment in the Sydney CBD.

Task & responsibilities





- Coordinate and monitor project schedules, milestones and deliverables, and report progress to project managers and clients.
- Assist with preparing, tracking and reconciling project budgets, cost reports, variations and invoices.
- Establish and maintain project documentation systems, including contracts, drawings registers, RFIs, approvals, minutes and correspondence.
- Organise and coordinate project meetings, prepare agendas and minutes, and follow up on action items.
- Liaise with clients, consultants, contractors, suppliers and authorities to keep information flowing and resolve issues.
- Assist with procurement and tender processes, including preparing tender documents and evaluating quotations.
- Monitor compliance with contractual, quality, safety and regulatory requirements, and track risks and issues.
- Prepare project reports, presentations and dashboards for internal and client stakeholders.
- Coordinate handover documentation, defects lists and close-out reporting at project completion.

Qualification & experience

- A Diploma or higher in Project Management, Construction Management, Business or a related field.
- A minimum of 1 year’s full-time experience in project administration or project coordination, preferably in construction.
- Strong organisational and time management skills, with the ability to manage competing deadlines.
- Proficiency in Microsoft Office, particularly Excel and Project. Experience with project management or document control software (such as Procore or Aconex) is highly regarded.
- Excellent written and verbal communication skills, and strong attention

📌 Project Administrator – Full-Time – Sydney CBD
🏢 Empire Project Management Services
📍 Sydney