Probiotec is a leading provider of contract manufacturing and packing services in the pharmaceutical and associated sectors, providing best-in-class solutions to a diverse range of clients.Since beginning operations in 1997, Probiotec has quickly emerged as a leading manufacturer and packer of a diverse, high-quality range of prescription (‘Rx’) and over-the-counter (‘OTC’) pharmaceuticals, complementary medicines and consumer health products.

The business is also one of Australia’s largest packing companies, offeringa multitude of packing services – including primary, secondary & co-packing capabilities as an end-to‑end manufacturing and packing partner. With 3 sites across Australia including Probiotec Pharma, LJM and Probiotec Multipack, the group is responsible for employing over 1000 employees nationwide. As a leader in Australian manufacturing and packing services, Probiotec provides creative healthcare products that improve the lives and well‑being of our customers.

Key Responsibilities

Recruitment & HR Support

- Coordinate job advertisements, candidate screening and interview scheduling
- Facilitate new starter onboarding, including inductions, system set-up and paperwork
- Support employee records administration, with strict confidentiality




- Keep candidates informed and support hiring managers throughout the process
- Support employee engagement, workplace culture initiatives

Operations Support

- Provide hands‑on administrative support across Production, Warehousing, and general Co‑Packing operations
- Liaise with contractors, suppliers and service providers
- Help keep registers, trackers and compliance records accurate and up to date

Ad Hoc Projects

- Take ownership of special projects and provide hands‑on support wherever needed across the business

Qualifications

- Tertiary qualification in Business, Operations, Logistics, Management, or a related field
- Fluency in Vietnamese is preferred, to support day‑to‑day engagement and communication across our predominantly Vietnamese‑speaking site workforce.
- Strong computer literacy (Microsoft 365, internal systems, digital tools); familiarity or experience using AI tools to streamline administrative workflows is a big plus.
- Strong organisation, time management and the ability to juggle competing priorities
- High level of discretion with confidential and sensitive information
- Attention to detail and accuracy
- Proactive, flexible approach with a “can do” attitude

📌 Office & Operations Coordinator (City of Greater Dandenong)
🏢 Probiotec
📍 City of Greater Dandenong