Transition - Administration Support Officer

Harness Racing Victoria (HRV) is a statutory body whose role is to oversee all harness racing activity in Victoria.

Our mission is to deliver the most sought-after and accessible harness racing that produces financial sustainability, ensures clubs arethe heart of their communities and provides equal opportunities for all participants to compete. (Further information about HRV can be found at https://www.thetrots.com.au/).

We also operate a racetrack, accommodation, and entertainment complex (hotel accommodation, functions, bars, and gaming) which is situated in Melton and trading as Melton Entertainment Park (MEP).

Our Values

Purposeful: Act with transparent intent, consistency, and alignment to core objectives.

Respect: Extend it unconditionally; earn it through integrity and accountability.

Innovate: Strive for meaningful progress through thoughtful, transformative change.

Deliver: Fulfill every commitment with reliability, precision, and excellence.

Empathy: Seek to understand others by thoughtfully considering their perspectives and experiences.

The Administration Support Officer is a two years fixed-term role (ending 31 Dec 2028) established to provide administrative and coordination support for Harness Racing Victoria’s (HRV) Legislative Reform Project. The role supports the effective delivery of the project by maintaining project documentation, coordinating meetings, tracking actions and milestones, assisting with the preparation of reports and correspondence, and supporting communication between internal workstreams.The role will also assist with maintaining project registers, coordinating document reviews and approvals,



and preparing materials for project governance forums.

Working closely with the Project Manager and relevant members of the Executive Leadership Team, the Administration Support Officer will help ensure project information is accurate, current and accessible, deadlines are monitored, and actions are recorded and followed up. The role will also assist with maintaining project registers, coordinating document reviews and approvals, and preparing materials for project governance forums.

Project administration and coordination

- Provide day-to-day administrative support to the Legislative Reform Project Manager, assisting with the coordination of project activities, deadlines and deliverables. Maintain the project master plan, action register, milestone tracker and related documentation, ensuring information is accurate, current and regularly updated.
- Monitor upcoming deadlines and outstanding actions, follow up with relevant staff and workstream representatives, and bring overdue actions or emerging administrative issues to the attention of the Project Manager.

Document and records management

- Establish and maintain an organised project document repository, ensuring project plans, meeting records, reports, correspondence, approvals and supporting documents are appropriately stored, version-controlled and readily accessible.




- Assist with coordinating the preparation, review and approval of project documentation, including governance materials, policies, procedures, agreements and other transition-related documents. Maintain appropriate confidentiality and ensure records are managed in accordance with HRV’s records management requirements.

Meetings and governance support

- Coordinate project meetings, workshops and governance forums, including preparing agendas, circulating papers, recording minutes and documenting decisions and actions.
- Assist with the preparation and collation of materials for Executive Leadership Team, Board and project steering committee meetings. Maintain decision and action registers and follow up on matters arising from meetings to support timely completion.

Reporting and correspondence

- Assist in preparing regular project status reports, progress updates, briefing materials, presentations and correspondence for the Project Manager and relevant governance forums.
- Collect and consolidate updates from project workstream owners, check information for completeness and consistency, and identify missing information or outstanding contributions for follow-up. Assist with coordinating reporting requirements for government stakeholders and external advisers as directed by the Project Manager.

Stakeholder and workstream coordination

- Support communication and information sharing between internal departments, project workstream representatives, government stakeholders, regulators and external advisers. Coordinate requests for information, distribute project materials and assist with arranging meetings and consultations.
- Maintain stakeh

📌 Transition - Administration Support Officer (Melbourne)
🏢 Harness Racing Victoria
📍 Melbourne