- Represent people who are blind or vision impaired.

Your lived experience with blindness or vision impairment is a highly valued asset, and we encourage you to apply.

About us

Blind Citizens Australia (BCA) is the national representative organisation of Australians who are blind or vision impaired. Our purpose is to inform, connect, and empower our community and the broader public. As a disability-led organisation, our CEO and Board of Directors all have lived experience of blindness or vision impairment.

We are a small, geographically diverse, and highly collaborative team dedicated to making a meaningful difference in the lives of our members. We thrive on communication and innovation, and we pride ourselves on being a supportive workplace where we empower one another to "make things happen."

At BCA, we understand that our strength lies in our different backgrounds and perspectives. We offer a truly flexible working experience and support adjusted hours to ensure our team can balance their professional and personal lives.

About you

You have an awareness of the issues faced by people who are blind or vision impaired, such as accessibility, inclusion, and the impacts of discrimination.

You take pride in delivering high-quality work and supporting others, demonstrated through your ability to produce qualified, accurate, and well-structured documents, such as reports, Board papers, and meeting minutes.

You are a proactive problem-solver who anticipates the needs of the CEO, often staying one step ahead to ensure seamless operations.

You excel in fast-paced, collaborative environments and are confident managing multiple competing priorities.



With strong organisational skills and meticulous attention to detail, you consistently deliver outcomes to a high standard.

You possess a high level of emotional intelligence and discretion, with the ability to manage sensitive information and build trusted relationships at all levels of the organisation.

Purpose

The Executive Assistant provides high-level administrative, organisational, and governance support to the CEO, Executive Leadership Team, and Board.

The role ensures efficient coordination of executive operations, supports governance processes, and contributes to organisational effectiveness across administration, recruitment, reporting, and events.

Roles and Responsibilities

Executive & Administrative Support

- Manage the CEO's diary, meetings, and communications, including email oversight
- Coordinate Executive Leadership Team meetings, including agendas and minutes
- Prepare, proofread, and format high-quality reports, presentations, and correspondence
- Maintain records, registers, and documentation to support the CEO and Executive Leadership Team
- Provide administrative support for tenders, grants, and annual reporting
- Supports meeting systems (e.g. Zoom, MS Teams), and document platforms (SharePoint, Dynamics 365, Dropbox)
- Coordinate travel arrangements for the CEO, Board, and staff.

Board & Governance Support





Reporting to the CEO and working in close alignment with the Company Secretaries:

- Manage the schedule, agendas, and logistics for Board meetings and the Annual General Meeting (AGM).
- Coordinate the preparation of high-quality Board papers and record minutes to a professional standard.
- Track Board action items and monitor the timely completion of deliverables.
- Manage Dropbox to ensure version control and usability.
- Ensure governance documents are produced in accessible, alternative formats.
- Maintain governance records and track compliance reporting deadlines.
- Provide administrative assistance with recruitment, including advertising roles and scheduling interviews.
- Support with staff onboarding, induction, and exit processes.

Organisational & Operational Support

- Assist with planning and delivery of organisational events, forums, and conferences
- Provide logistical support for internal and external meetings and activities
- Streamline and manage the leadership team's document systems and filing structures
- Support contract and quality management processes
- Liaise with stakeholders and represent BCA at events when required

Reporting & Coordination

- Support data collection and reporting for organisational needs
- Undertake general administrative duties including data entry, record keeping, and answering phones.

Reporting Relationships and Delegations:

This position reports to the CEO

Direct Reports: none

Key Selection Criteria

Highly developed written and verbal communication skills with meticulous attention to detail.

Demonstrated experience in an Executive Assistant role supporti

📌 Executive Assistant (Canberra)
🏢 Blind Citizens Australia
📍 Canberra