Key responsibilities

Primary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support across a variety of complex issues to support a Partner and/or Senior Fee Earners to achieve client and organisational objectives.

You will use your robust legal support background, forward thinking approach and initiative as you take on responsibility for the following:

- Executive level support to Partners and Senior Associates
- Superior time management to complete tasks efficiently
- Inbox and email management, high volume distribution of correspondence with great attention to detail
- Diary management, including organising internal and external client meetings and arranging flights and accommodation
- Act as the Partner’s point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner’s time
- Prepare, coordinate and review high level communication including correspondence and advices
- Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed




- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Capturing and recording fee earner business development activities and liaising with clients
- Ability to develop excellent working relationships with external/internal clients
- All other ad hoc duties as required.

Client and matter

- Attending to client and matter queries
- Assisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filing
- Downloading and saving documents and saving as per naming guidelines
- Liaise with internal and external clients, assisting with queries and directing as appropriate providing a professional and friendly level of service at all times
- Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and bibles
- Liaising with third parties.

Finance

- Process third party invoices and disbursements
- Compile and prepare fee earner expenses Oops appears incomplete. Let's re‑generate the entire string correctly from scratch without truncation.{

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📌 Executive Assistant (Western Australia)
🏢 ClydeClasis Singapore Pte. Ltd.
📍 Western Australia