Senior Accounts Payable & Procurement Officer

- Salary packaging benefits to increase your take-home pay
- Supportive, inclusive team culture
- Ongoing learning and career development opportunities
- A meaningful role where your work makes a real difference

Imagine more than just a job. Imagine a meaningful career with purpose, where your dedication is valued, your voice is heard and your work makes a real difference every day.

Imagine a workplace where you belong - a place you are proud to be part of, with opportunities to learn, grow and build a career filled with possibility.

Imagine more with Doutta Galla.

About Us

At Doutta Galla we imagine ageing as the start of a new chapter.

We imagine care that feels like home. Where traditions are celebrated and life experiences are honoured. Imagine working and belonging to an organisation that creates a culturally safe, inclusive space - where our residents, clients, families, teams are welcome, and every voice is heard.

At Doutta Galla, we treat everyone as a person, not a room number, with carers that truly care.

Doutta Galla Aged Services is a not-for-profit aged care organisation, with more than 30 years’ experience supporting people to age with dignity, stay connected to their roots, and always feel in control.

We are proud of our genuine culture of care - for our residents and clients, and for the people who support them every day.

The Opportunity

Doutta Galla Aged Services is seeking an experienced and highly organised Senior Accounts Payable & Procurement Officer to support our centralised Procurement and Accounts Payable functions.





This role offers an exciting prospect to become the subject matter expert for Doutta Galla's procurement-to-payment and property management systems and play a key role in improving organisational processes, ensuring the seamless coordination of supplier management, purchasing processes, contract administration, and invoice approvals across the organisation.

Working closely with the property team, operational teams, facilities staff, and suppliers, you will be the key subject matter expert for the procurement-to-payment process and property management systems and play a key role in improving organisational processes.

About the Role

As the Senior Accounts Payable & Procurement Officer, you will be responsible for creating and managing work orders, coordinating procurement and supplier activities, supporting invoice processing workflows, maintaining supplier records and contracts, and providing operational support for the ARM and Urbanise platforms and their integration with Epicor.

You will play a pivotal role in ensuring that goods and services are procured efficiently, suppliers are managed effectively, property maintenance jobs are actioned, and invoices are processed, approved, and paid in a timely manner.

Key Responsibilities:

Property Administration Support

- Support the Property team by administrating maintenance requests and work orders in Urbanise




- Help suppliers with uploading their invoices and completing their jobs in Urbanise
- Coordinate procurement activities across the organisation to support efficient purchasing and supplier engagement.
- Partner with operational locations to ensure ordering processes are followed and streamlined.
- Maintain supplier accounts across Epicor, ARM and Urbanise (systems Doutta Galla uses)
- Verify supplier banking details and ensure all new suppliers are accurately established within finance systems.
- Manage supplier contracts and maintain accurate supplier records.
- Conduct supplier analysis and reporting, monitoring pricing, service quality and value for money.
- Manage ARM catalogue updates and facilitate the setup of new suppliers

Accounts Payable Coordination

- Support invoice processing activities as required.
- Manage ARM invoice approvals and purchase order receipting to ensure invoices are approved and paid on time.
- Coordinate Urbanise invoice approvals with the Property Team to ensure accurate and timely integration into Epicor.
- Respond to accounts payable and procurement-related queries from staff and management.
- Ensure compliance with accounting controls, financial procedures and organisational policies.

Systems Support

- Provide primary operational support for ARM and Urbanise systems and their interface with Epicor.
- Troubleshoot issues and resolve user queries.
- Deliver training and guidance to staff as required.
- Maintain system data and complete updates as organisational changes occur.
- Act as the key contact for system-related procurement and AP issues.

📌 Senior Accounts Payable (Melbourne)
🏢 Doutta Galla Aged Care
📍 Melbourne