Western Sydney Local Health District – Westmead NSW

Make a meaningful impact supporting patient care and renal research.

Build your career in a collaborative, specialist healthcare team.

Apply your administration and medical typing skills at a world-renowned hospital

Support renal medicine, coordinate patient services and enable clinical teams to deliver outstanding care and research.

Employment Type: PermanentFull Time

Position Classification: Administration Officer Level 3

Remuneration: $73,915.11 - $76,218.80 per annum

Hours Per Week: 38

Location: Westmead

Where you'll be working

Join the Department of Renal Medicine at Westmead Hospital, part of Western Sydney Local Health District (WSLHD).

In this collaborative environment you'll be working alongside dedicated medical, administrative and research professionals in a specialist department committed to patient care, clinical excellence and research.

Working closely with the Clinical Development Manager and existing administrative team, you'll play an important role in keeping departmental operations organised, responsive and running smoothly.

You’ll be required to

- Collaborate with clinicians, clinical trials coordinators, data managers and transplantation coordinators.
- Build positive working relationships with colleagues and stakeholders across the department.
- Contribute to a professional, patient-focused environment where teamwork and reliability matter.
- Support the coordination of clinical services, research activities and departmental meetings.

On site we have

- On-site childcare, cafés, access to an abundant public transport network.
- Staff well‑being programs, gym access, and green open spaces.




- Ongoing training and development in a research‑led setting.
- Stable Public Sector role – fringe benefits such as: salary packaging, meal and entertainment, family fitness passport

What you’ll be doing

You’ll be providing high-quality secretarial and administrative support to the Department of Renal Medicine, helping clinicians and research teams manage competing priorities and deliver effective services.

Your key responsibilities will also involve

- Coordinating patient administration, managing clinic appointments, medical records, referrals and patient results, while responding to telephone enquiries with professionalism and care.
- Delivering accurate medical administration, Preparing patient correspondence, annual reviews and clinical documentation, maintaining electronic clinical records and supportive general secretarial duties.
- Managing billing and departmental resources, Processing Medicare, health fund and electronic claims, coordinating purchasing and stationery supplies, and assisting with travel and accommodation arrangements.
- Supporting research and collaboration, coordinating research seminars, meetings and committee activities, including agendas, minutes, meeting papers and videoconferencing facilities. Maintaining departmental research publications using EndNote.




- Keeping daily operations on track, managing rosters, room bookings, filing and correspondence, coordinating equipment servicing and providing administrative relief across the department when required.

Selection Criteria

- Demonstrated experience or qualification in medical terminology.
- Demonstrated experience in providing secretarial and administrative support.
- Demonstrated high-level written and verbal communication skills.
- Demonstrated ability to work independently as well as part of a team.
- Proven high level organisational skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.
- Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, and knowing when to escape matters of importance and/or urgency.
- Demonstrated experience in using iPM, HPE document tracking system, Oracle and the LHD billing applications. Demonstrated experience also in word processing, desktop publishing and database/spread sheet software, including Microsoft Office, Word and Excel.
- Demonstrated experience in working with multi-disciplinary teams preferably within a health setting.

Applications Close:12 November 2026

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Whilst this position is open to all applicants, it is targeted for Aboriginal and / or Torres Strait Islander people. Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977, NSW. Aboriginal and / or Torres Strait Islander people are encouraged t

📌 Administrative Officer (Sydney)
🏢 Western Sydney Local Health District
📍 Sydney