PB Seeds Pty Ltd | Kalkee, Horsham & Grampians VIC

Full-Time Position | Competitive Salary Based on Experience

PB Seeds is a successful, family-operated agribusiness located in Kalkee, approximately 13km from Horsham in Western Victoria.

Specialising in the processing, cleaning and packaging of grains and pulses for domestic and international markets, we pride ourselves on delivering quality products and maintaining solid relationships with our customers, growers and suppliers.

We are seeking an organised, motivated and reliable Logistics & Administration Coordinator to join our office team.

This is a varied and hands-on coordination role, suited to someone who enjoys working in a busy environment, managing competing priorities and being an important link between customers, transport providers and production operations.

About the Role

Working closely with our management and production teams, you will be responsible for coordinating domestic customer orders, transport logistics and associated administration, while also supporting our food safety & quality assurance requirements.

Key responsibilities include:

Logistics & Transport Coordination

- Coordinate daily freight bookings, dispatch schedules and delivery requirements.
- Liaise with transport companies to arrange collections, deliveries and freight movements.
- Communicate with production staff to coordinate product availability, cleaning and packing schedules.
- Monitor deliveries and manage transport-related enquiries or delays.
- Prepare and maintain accurate dispatch documentation and transport records.
- Assist with transport compliance and mass management administration.





Domestic Customer Service & Administration

- Receive, process and coordinate domestic customer orders.
- Act as a key point of contact for domestic customers regarding orders, deliveries and product enquiries.
- Maintain accurate customer records, order information and internal spreadsheets.
- Liaise with management and production staff to ensure customer requirements are met.
- Prepare correspondence, reports and general administrative documentation.
- Provide general office and administrative support as required.

Food Safety & Quality Assurance (HACCP)

- Assist with customer food safety and product quality enquiries.
- Prepare and maintain Certificates of Analysis (COAs), customer questionnaires and product compliance documentation.
- Coordinate product testing requirements, including MRL testing.
- Assist with customer complaints, corrective action reports and product compliance investigations.
- Maintain accurate food safety records and documentation in accordance with company procedures.
- Support PB Seeds' HACCP and quality assurance systems.

About You

We're looking for someone who is organised, adaptable and enjoys taking ownership of their responsibilities.

To be successful in this role, you will have:

- Previous experience in logistics coordination, administration,



customer service or a similar role.
- Excellent organisational skills and the ability to manage multiple priorities.
- Strong attention to detail and accurate record-keeping skills.
- Confident communication skills when dealing with customers, transport providers and colleagues.
- Sound computer skills, particularly Microsoft Excel, Word and Outlook.
- A practical, proactive approach to problem-solving.
- The ability to work independently while contributing positively to a small team.
- A willingness to learn and develop an understanding of the grain processing industry.

The following experience would be highly regarded but is not essential:

- Experience in freight, transport or supply-chain coordination.
- Knowledge of agriculture, grain processing or food manufacturing.
- Experience with HACCP, food safety or quality assurance documentation.
- Familiarity with transport compliance and mass management requirements.
- Training and support will be provided to develop industry-specific knowledge and systems.

What We Offer

- Full-time employment with a well-established, family-operated agribusiness.
- A supportive and friendly team environment.
- A varied role with responsibility across logistics, administration and customer service.
- On-the-job training and professional development opportunities.
- The opportunity to build a long-term career in the agricultural industry.
- Competitive remuneration based on skills and experience.

PB Seeds Pty Ltd is an equal opportunity employer and welcomes applications from candidates with a variety of skills and bac

📌 Logistics & Administration Coordinator (Horsham Rural City)
🏢 PB Seeds
📍 Horsham Rural City