Widening Participation Administrative Assistant

The University of Newcastle – Callaghan NSW

As the Widening Participation Administrative Assistant, you'll play an important role in supporting the delivery of outreach and pathway programs that help students explore and access higher education opportunities. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives.

This is an prospect to contribute to programs that make a meaningful difference to prospective students while undertaking the administration, communication and coordination activities that underpin successful program delivery. Working as part of a collaborative team, you'll maintain accurate records, coordinate program logistics and build positive relationships with a diverse range of stakeholders.

In this role you will:

- Provide administrative support for widening participation and student pathway programs.
- Respond to enquiries from students, families, schools and University stakeholders.
- Maintain accurate records and data across University systems and databases.
- Coordinate program communications, documentation and participant information.
- Assist with the delivery of outreach activities, workshops and events.
- Prepare reports and support program tracking and compliance requirements.
- Contribute to the improvement of administrative processes and record management practices.

This 12-month fixed-term position is full time and will be located at the Callaghan Campus (Awabakal land).

The Role

As the Widening Participation Administrative Assistant,



you'll play an important role in supporting the delivery of outreach and pathway programs that help students explore and access higher education opportunities. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives.

This is an opportunity to contribute to programs that make a meaningful difference to prospective students while undertaking the administration, communication and coordination activities that underpin successful program delivery. Working as part of a collaborative team, you'll maintain accurate records, coordinate program logistics and build positive relationships with a diverse range of stakeholders.

In this role you will:

- Provide administrative support for widening participation and student pathway programs.
- Respond to enquiries from students, families, schools and University stakeholders.
- Maintain accurate records and data across University systems and databases.
- Coordinate program communications, documentation and participant information.
- Assist with the delivery of outreach activities, workshops and events.
- Prepare reports and support program tracking and compliance requirements.
- Contribute to the improvement of administrative processes and record management practices.

This 12-month fixed-term position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?





We're looking for a highly organised and detail-oriented administrator with strong communication skills and a customer-focused approach. You will be confident working with data and established systems, able to manage competing priorities, and committed to delivering accurate and responsive support to students, families and stakeholders. Experience using Microsoft Office applications, particularly Excel, along with strong written communication skills and the ability to tailor communications to a range of audiences, will be highly regarded.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

- The remuneration for this position is Higher Education Worker Level 4 ($77,098 to $83,806) + 17% superannuation and is commensurate with skills and experience.
- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
- Discounts on private health insurance, gym memberships, software, travel and more.
- A range of support and wellbeing programs.

For more in

📌 Widening Participation Administrative Assistant (Newcastle)
🏢 The University Of Newcastle
📍 Newcastle