About The Company

St Vincent’s Health Australia is a leading provider of healthcare services. St Vincent’s Hospital Melbourne is a teaching, research and tertiary health service offering a diverse range of adult clinical services. Its work is guided by the values of Compassion, Justice, Integrity and Excellence.

The Cardiology Team works across the Heart Centre and the Cardiac Investigation Unit (CIU).

The Heart

Centre provides cardiac consulting clinics and ambulatory diagnostic services, including echocardiograms, stress testing, pacemaker clinics and ECG reporting. The CIU provides a range of invasive and non-invasive investigations and procedures for inpatients, including cardiac catheterisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR. Together, these services support access to specialist cardiac care for patients.

About The Role

St Vincent’s Hospital Melbourne is seeking a service-oriented Administration Assistant to join its Cardiology Team on a casual basis. Based in Fitzroy, you will support administrative operations across the Heart Centre and CIU, helping patients, families, clinicians and Cardiology staff navigate appointments and services.

This role suits a flexible and responsive team player who can work at short notice and adapt to a dynamic environment with competing priorities. The position does not include weekend work. Classification is HS2–HS21, with an hourly rate of $35–$38, plus a 25% casual loading.

Qualifications To be considered, you should bring a strong customer-service approach and the ability to communicate professionally and compassionately with patients and their families.



You will also be able to manage changing priorities, work collaboratively and maintain accuracy when handling bookings and administrative information.

- One to three years of proven administration assistant experience, preferably in the medical industry.
- Demonstrated computer skills, including working knowledge of Microsoft Word, Excel and Outlook.
- Availability to work flexibly and at short notice, noting that weekend work is not available.
- A current Nationally Coordinated Criminal History Check, or willingness to obtain one.
- Willingness to meet applicable mandatory immunisation and vaccination requirements for healthcare settings.

Responsibilities

- Welcome visitors to reception and provide timely, professional assistance, creating a caring and reassuring experience for patients, relatives and referring clinicians.
- Schedule ambulatory tests, Cath Lab and TOE lists, and Pacemaker and DCR Clinics efficiently and accurately.
- Confirm that referrals have been received from GPs, Registrars and Cardiologists for relevant bookings.
- Coordinate consultation clinic appointments in the Heart Centre and CIU, supporting Cardiologists to run on time.
- Arrange follow-up appointments and investigations, ensuring booking information is transparent and complete.




- Work closely with Cardiology colleagues and contribute to a responsive, patient-focused administrative service.
- Undertake other duties as directed by the Office Manager.

Benefits St Vincent’s offers a supportive workplace with a focus on staff wellbeing and continuous improvement. Benefits include wellbeing initiatives and regular events, confidential and solutions-focused employee counselling, and the option to join Fitness Passport for access to a range of fitness facilities.

Salary packaging is available to help increase take-home pay, and Foundation discounts and promotions are offered. The Fitzroy location is close to Melbourne’s CBD, public transport, cafés and car parks.

Please include both a cover letter and resume with your application. Shortlisting may begin immediately, and the advertisement may close early if a suitable applicant is found. For role enquiries, contact Tammy Carmody.

Equal Opportunity

St Vincent’s welcomes applications from people of all backgrounds and abilities. Inclusion is essential to its mission, and a diverse workforce reflects the community it serves. St Vincent’s is committed to a welcoming, safe, equitable and inclusive workplace for Aboriginal and Torres Strait Islander employees and encourages applications from Aboriginal and Torres Strait Islander peoples.

Applicants are encouraged to learn more about the organisation’s Reconciliation Action Plan and employment initiatives. Successful applicants may be required to complete mandatory vaccinations to support health and safety in healthcare settings.

📌 Administrative Assistant (Australia)
🏢 TaskVerse
📍 Australia