Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including liasing with others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively with a range of stakeholders, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position, including Cases 21 and Compass SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to skilled learning and growth for both self and others.

Role

This role is 8:00am to 4:00pm Monday to Friday. Part-time work may be considered for the suitable applicant, with the potential for ongoing employment. Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.



Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations. This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities





The Administration Finance Officer reports to the Principal and is a member of the School Office & Administration team. Duties of the role include:

- Supporting general school finance processes and administration.
- Processing invoices, receipting payments and assisting with purchase orders.
- Managing and updating CSEF applications
- Managing and updating Compass records and information, including camps and excursions
- Providing Profit and Loss statements for camps and excursions
- Coordinating the implementation of requisitioning, purchasing and issuing procedures
- Assisting with community fundraising activities
- Assisting with daily student attendance, including monitoring, follow-up and recording in accordance with relevant policies
- In consultation with the Principal and the School Office & Administration team, determining and managing work priorities within the school office
- Providing general administrative and reception support to staff, students and families.
- Developing, implementing and delivering strategies to ensure effective administration procedures within the school
- Providing routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintaining, entering and retrieving data from the School IT systems, including Compass and CASES21
- Maintaining and updating office records, enrolment data, diary records, and basic written records
- Supporting, preparing and delivering standard routine internal and external communication according to school procedures

📌 Finance and Administration Support (Melbourne)
🏢 Government schools
📍 Melbourne