Corporate Services Coordinator

AEMG Group

Location: Surrey Hills | 5 days on-site role

Term: Full Time permanent role

Start: Looking for an immediate start for business continuity

Join a dynamic international education organisation and play a central role supporting executive leaders, corporate operations and global business activities.

AEMG Group is seeking a highly organised, proactive and service-oriented professional to join our team as a Corporate Services Coordinator.

This is a varied and fast-paced role that sits at the heart of the organisation, supporting executive leaders while ensuring the smooth delivery of corporate services, travel coordination, office administration and operational activities across Australia and our international network.

Working closely with the Corporate Services Manager, you will help keep our operations running efficiently while building strong relationships across the business.

About Us

AEMG Group aligns people, platforms and partnerships to create lasting value across education, technology and health. We foster cultural diversity, educational partnerships and research collaborations between universities in China and other countries. AEMG has established partnerships with over 70 educational institutions across China, Australia, New Zealand, the UK, Europe and the USA.

About the Role

Reporting to the Corporate Services Manager, this role is responsible for coordinating a broad range of corporate services and administrative functions that support the efficient operation of the organisation.

You will provide administration support, coordinate domestic and international travel, assist with events and stakeholder visits,



manage office operations and contribute to a range of business-wide initiatives.

This role offers significant variety and is ideal for someone who enjoys balancing multiple priorities, working across different teams and delivering high-quality operational support.

Key Responsibilities

Travel & Logistics Coordination

- Coordinate domestic and international travel arrangements for staff and executive leaders
- Liaise with travel providers, accommodation suppliers and internal stakeholders
- Prepare itineraries and supporting travel documentation
- Support travel administration, record keeping and reconciliation activities

Corporate Services & Office Administration

- Support the day-to-day operations of the Surrey Hills office
- Manage corporate services requests through the General Operations shared inbox
- Coordinate office supplies, facilities, contractors and service providers
- Maintain operational records, registers, documentation and SharePoint systems
- Support reception and visitor management activities when required

Events & Stakeholder Coordination

- Assist with the delivery of conferences, workshops, executive visits and stakeholder events
- Coordinate venue bookings, catering, travel logistics and event administration
- Support partner visits,



delegations and internal staff events
- Provide on-the-day coordination and logistics support

Operational & Financial Administration

- Assist with procurement, purchasing and vendor management activities
- Coordinate invoice processing and expenditure tracking
- Maintain operational records and reporting documentation
- Support continuous improvement initiatives and operational projects

Administrative Support & Diary Management

- Provide diary and administrative support to AIFE/AEMG Executives as required.
- Coordinate meetings, appointments, agendas and related documentation
- Manage competing priorities, day to day administration tasks and assist with follow-up actions and communications

About You

To be successful in this role, you will bring:

- Experience in corporate services, executive administration, office coordination or a similar operational support role
- Exceptional organisational and time management skills
- Strong attention to detail and the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Experience coordinating travel, meetings, events and operational logistics
- Strong stakeholder management skills with the ability to build productive relationships across all levels
- Proficiency with Microsoft Office 365 and SharePoint or similar document management platforms
- A proactive, solutions-focused approach with solid problem-solving skills
- Professionalism, discretion and sound judgement when handling confidential information

Why Join AEMG?

- Join a globally connected organisation with an international footprint

📌 Corporate Services Coordinator (Melbourne)
🏢 Australia Education Management Group
📍 Melbourne