Job no: 954389

Work type: Full time

Location: Adelaide CBD

Categories: Administration, Business and Management

- Department for Health and Wellbeing – Strategy and Governance – Governance Advisory Services
- Salary: $82,212 to $86,180 – ASO4 – Full Time / Term Contract up to 12 Months

Role Details:

Do you thrive in a fast-paced executive environment and enjoy variety and being at the centre of high-level organisational coordination?

An opportunity has arisen in the Department for Health and Wellbeing, SA Health for an experienced, motivated Executive Coordinator to support our Governance Advisory Services Branch.

As the Executive Coordinator, you will be responsible for providing confidential, high-quality executive support, administrative services, briefing and project coordination and work to ensure the efficient management and operation of the Governance Advisory Services Branch within the Strategy and Governance Division.

As part of your role you will provide high quality and timely support and advice to the Executive Director, Governance Advisory Services and to the wider Governance Advisory Services Branch, including the senior leadership team, Business Manager and other team members.

This crucial position within the Office of the Executive Director is responsible for coordinating executive activities, managing schedules and key communications, supporting governance and project delivery, and building effective relationships with a diverse range of internal and external stakeholders.

The ideal candidate will be personable, highly organised, proactive, adaptable and solutions-focused, with excellent communication skills, attention to detail,



and the ability to exercise discretion when handling sensitive and confidential matters.

This is an exciting opportunity to contribute to a fast-paced environment and play a key role in enabling effective decision-making and organisational success. If this sounds like you, then we encourage you to apply.

In this role, you will have the opportunity to:

- Build and maintain strong relationships with executives, managers and staff across all levels of the Department for Health and Wellbeing and SA Health more broadly, providing trusted advice, coordination and communication support.
- Work closely with senior leaders in a fast-paced environment, managing competing priorities and ensuring the seamless coordination of high-volume executive activities.
- Deliver exceptional customer service by influencing outcomes, fostering collaboration and engaging stakeholders with professionalism, tact and discretion.
- Provide support on sensitive, confidential and politically complex matters, exercising sound judgement, diplomacy and integrity at all times.
- Apply solid analytical, research and problem-solving skills to identify opportunities, develop practical solutions and support informed decision-making.
- Support the planning, coordination and delivery of multiple projects, initiatives and business priorities, ensuring deadlines and organisational objectives are consistently achieved.




- Demonstrate exceptional organisational skills while managing competing demands and maintaining a high standard of performance in a complex and dynamic environment.
- Contribute to a culture of excellence through a professional, ethical and customer-focused approach, supporting high-quality service delivery and continuous improvement.

To be successful you will have:

- Demonstrated experience providing high-level executive and administrative support within a complex organisation, including office coordination and the management of administrative systems and resources.
- Proven ability to build and maintain effective relationships with a diverse range of stakeholders, delivering professional, responsive and customer-focused support.
- Strong written communication skills, with experience preparing high-quality reports, correspondence, agendas, minutes and briefing materials.
- Exceptional interpersonal and communication skills, with the ability to engage confidently and professionally with senior executives and key stakeholders.
- Experience supporting business operations through the coordination of financial, human resource and administrative processes and procedures.
- Advanced organisational skills, including experience in diary management and executive coordination including meetings and events.
- A commitment to continuous improvement, with experience reviewing and enhancing systems, processes and workplace practices to improve efficiency and service delivery.
- High-level proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams and electronic document management systems.

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