This role encompasses project administration, office and accounts administration, and estimation support for a construction or project-based organisation.

Key responsibilities

Project Administration:

- Keeping the project register current with the correct scheduling and information.
- Keeping the estimation register current, with the correct information.
- Completing project SWMS and issuing to clients and saving in project folders.
- Keeping project folders current with site safety and subcontractor documents.
- Liaising and supporting site teams as needed.
- Requesting and issuing shopdrawings as required for projects.
- Check plant prestart for equipment defects and update defect register and assist with closing out defect items.
- Onboarding company and employees for projects.
- Booking accommodation for workers for projects.
- Ordering PPE, materials and supplies required for project.
- Visiting projects, write up case studies and keep LinkedIn profile up to date with current and recently completed projects.





Office/Accounts Administration:

- Check invoices confirm pricing/PO's reflect the invoice.
- Load invoices into MYOB.
- Raise and issue invoices with subcontractor statements and supporting documents.
- Reconciling fuel dockets and expenses to the credit cards.
- Requesting and completing supplier application forms.
- Keeping vehicles, plant and equipment service register up to date.
- Assisting estimator with pricing of projects, request loadings schedules etc.
- Support estimator, chase quotes, filing tender documentation in the appropriate folders.

About you

- Experience with project administration and documentation management
- Proficiency with accounting software such as MYOB
- Ability to manage multiple administrative tasks and priorities
- Solid organisational and filing skills
- Capability to liaise effectively with site teams and external parties

📌 Project / Office Administrator (Sydney)
🏢 Impact Group NSW
📍 Sydney