Dealership & Rental Operations Coordinator (Part-Time)

Company: SKYDRIVE MOTORS

Location: Cheltenham, Melbourne VIC

Employment Type: Part-Time | Potential for Full-Time

Working Hours: 24 hours per week (6 hours per day, 4 days per week)

About Us

SKYDRIVE MOTORS is a Melbourne-based automotive dealership specialising in vehicle sales and separate rental services.

We offer a professional, respectful and supportive working environment. We welcome applications from people of all backgrounds and encourage women interested in building a career in the automotive industry to apply. We are looking for a reliable, organised and proactive individual to join our team and assist with the daily operations of our dealership and rental business.

This is a hands-on position involving administration, customer service, inventory management and rental operations. The right candidate will have the opportunity to grow into a full-time position as the business expands.

Key Responsibilities

1. Dealership Administration & Vehicle Sales

- Prepare, process and maintain vehicle sales contracts and associated documentation.
- Update and manage vehicle inventory, including stock details and availability.
- Order vehicle parts and coordinate with suppliers and service providers.
- Coordinate vehicle clearance, preparation and readiness for sale.
- Track incoming vehicles, verify arrivals and arrange or complete vehicle condition inspections using company checklists.
- Update vehicle prices, specification sheets, brochures and other sales materials using information provided by management.
- Respond to customer enquiries via telephone, email and other communication channels.
- Handle incoming sales calls,



follow up with potential customers and assist the sales team.
- Maintain organised digital and physical documentation.

2. Rental Operations & Administration

- Manage and update the company's vehicle rental management software.
- Maintain rental agreements, customer records, bookings and vehicle availability.
- Monitor rental payments and ensure accounts remain up to date.
- Send payment reminders and follow up on overdue or missed payments.
- Process traffic infringement nominations and maintain supporting records within required deadlines.
- Coordinate rental vehicle inspections, collections, returns and associated paperwork.
- Assist with rental vehicle listings, promotional posts and social media updates.
- Respond to rental enquiries and assist customers with bookings and general questions.
- Report overdue accounts, vehicle issues and operational concerns to management.

3. General Office & Operational Support

- Maintain an organised and efficient office environment.
- Coordinate with suppliers, mechanics, customers and management.
- Monitor outstanding tasks and ensure timely follow-ups.
- Assist with data entry, filing, record management and general administrative duties.
- Support other reasonable day-to-day business operations as required.

Skills & Requirements

Essential:

- Good computer skills, including Microsoft Office,



email, spreadsheets and online software.
- Good written and verbal English communication skills.
- Strong organisational skills and attention to detail.
- Professional and confident customer service skills.
- Comfortable making and receiving customer calls, including payment follow-ups.
- Basic understanding of bookkeeping, invoices and payment reconciliation.
- Ability to work independently, take initiative and follow established procedures.
- Reliable, punctual and trustworthy when handling confidential customer and business information.
- Willingness to learn current software and automotive industry processes.

Highly Regarded:

- Any valid driver's licence.
- Experience with CRM, inventory or rental management software.
- Basic social media management experience.
- Knowledge of vehicle registration, transfers and roadworthy certificate coordination.

What We Offer

- Part-time employment with consistent working hours.
- Opportunity to transition into a full-time position based on performance and business requirements.
- Practical training in dealership and rental management systems.
- Exposure to different areas of automotive business operations.
- Supportive, small-team working environment.
- Opportunity to take ownership of responsibilities and develop professionally.

How to Apply

Please submit your resume along with a brief introduction outlining your relevant experience, skills and availability.

Join SKYDRIVE MOTORS and become an important part of our growing automotive business.

Pay: $28.00 – $32.00 per hour

Expected hours: 18.0 – 28.0 per week

Work Location: In person

📌 Dealership & Rental Service Coordinator (Part-Time) (Cheltenham East)
🏢 SKYDRIVE MOTORS
📍 Cheltenham East