### EVENTS AND ACTIVITIES ADMINISTRATION COORDINATOR Hamilton Island's Events and Activities division brings together a diverse range of experiences, from destination weddings and business events to photography, leisure activities and special celebrations. Behind these experiences is a busy team managing the planning, logistics and administration that keep everything running smoothly. We're looking for a highly organised and proactive Events and Activities Coordinator to provide administrative and operational support to the Director of Events and Activities and wider team. This is a varied, fast-paced role suited to someone with strong administrative experience, financial confidence and the ability to manage competing priorities across a large hospitality operation. ### Why you'll love working with us
- Gain exposure to weddings, business events, photography and island activities
- Work closely with the Director of Events and Activities and an experienced team
- Develop your administration and financial skills in a diverse hospitality environment
- Enjoy subsidised staff accommodation and employee discounts
- Live and work in the heart of the Whitsundays ### What you'll be doing You'll be the organisational support behind the Events and Activities team, managing internal event requests, coordinating information between departments and keeping administration, reporting and documentation on track. Working closely with the Director, you'll assist with diary management, budgets, forecasts, invoicing,



reconciliations and financial reporting. You'll also support Events Specialists with event logistics, itineraries and reporting, while liaising with suppliers, service providers and internal stakeholders to ensure the department runs efficiently. ### What we're looking for
- Certificate or Dimploma in Business Administration, Hospitality or Events Management (or equivalent experience)
- Demonstrated administrative experience, ideally within hospitality, events or a similarly fast-paced environment
- Robust financial literacy with experience in invoicing, reconciliations, budgets or financial reporting
- Excellent organisational skills with the ability to manage competing deadlines and priorities
- Proficiency in Microsoft Office, particularly Excel, and experience using booking or database systems
- Confident written and verbal communication skills with the ability to coordinate multiple stakeholders
- Current Driver's Licence (Essential)
- Ability to obtain a Restricted Driver's Authority (RDA) (Essential) ### About Hamilton Island Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community. Every team member plays a role in shaping those experiences
- making Hamilton Island not just a great place to visit, but a great place to work. A little island can do wonders
- make your next career move one to remember.

📌 Events & Activities Administration Coordinator (Hamilton Island)
🏢 Hamilton Island Enterprises
📍 Hamilton Island