Office Manager | BeQualified (Astar Training Institute Pty Ltd) | Parramatta, NSW | Full time, Permanent

Salary:
$80,000 – $85,000 per year plus superannuation

About the role
You will be responsible for the day-to-day running of our Parramatta office, including the administrative systems, records, and people that support our trainers and students. You will work closely with the Director/CEO and the training team.

Key responsibilities
Lead and run daily office operations, setting service standards and priorities for administration and student services
Supervise and coordinate administrative staff: allocating tasks, rostering, monitoring performance, and providing training and support
Oversee student records, enrolment processing, and documentation, ensuring accuracy and confidentiality
Maintain the office accounts and records, including invoicing, reconciliation support, budget tracking, and liaising with our accountant and payroll provider
Manage office premises, equipment, supplies and vendor relationships
Support recruitment, onboarding, performance reviews and staff training
Coordinate with trainers and assessors to resolve operational issues and keep classes and assessments on schedule




Ensure the office meets WHS requirements and relevant government regulations, policies and procedures, including VET sector compliance requirements
Identify and improve administrative processes, and prepare regular reports for management About you
Bachelor in Business, Management or a related field, or at least 3 years’ experience in an education-based office management or senior administration role
Proven experience supervising staff and managing administrative systems
Working knowledge of bookkeeping and payroll processes (Xero preferred)
Robust skills in Microsoft Office and student or records management software, like RTO Manager & Moodle
Excellent written and verbal communication, organisation and problem-solving skills
Experience in an education, training or VET workplace is highly regarded

About us
BeQualified is a Sydney-based vocational education and training provider delivering nationally recognised courses to students across NSW. We are growing quickly and need an experienced Office Manager to lead our administration and keep the college running smoothly.

📌 Office Manager Parramatta
🏢 BeQualified
📍 Parramatta