At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately **** strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and effective execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Project Administrator | Defence Programs Melbourne, VIC Support Projects That Matter
At World Fuel, we deliver innovative fuel and energy solutions that support critical operations around the world. As part of our Defence Solutions business, we partner with the Australian Defence Force (ADF) to develop and deliver secure, sustainable, and deployable energy solutions that support defence readiness across Australia and the Indo-Pacific region. We're looking for an organised and proactive Project Administrator to join our Melbourne team and support the delivery of Joint Project ****, a major Australian Defence capability program modernizing deployable fuel infrastructure for the Australian Defence Force. This is an excellent opportunity for someone with project administration, document control, engineering, construction, or defence industry experience who enjoys working in a collaborative, fast-paced environment and wants to contribute to meaningful, high-profile projects.
Why Join Us?
Be part of projects supporting the Australian Defence Force
Work alongside experienced commercial, project management, and engineering professionals
Exposure to complex engineering and infrastructure projects
Join a global organisation with opportunities for career growth
Team-oriented and supportive team environment
Melbourne-based role with a stable and growing business
About the Role




Reporting to the Commercial Manager, you'll provide project administration and document management support across our Commercial, Project Management, and Engineering teams. You'll play a critical role in ensuring project documentation is accurate, organised, compliant, and accessible throughout the project lifecycle.
What You'll Be Doing
Project Documentation & Control
Manage the receipt, distribution, storage, and retention of project documentation
Maintain document registers and tracking systems
Process incoming and outgoing project correspondence
Support engineering drawing and document management activities
Ensure document control procedures are followed and identify process improvements
Project Administration
Support project managers and technical teams with administrative activities
Prepare reports, registers, meeting documentation, and presentation materials
Assist with project reporting and document submissions
Maintain confidential records and project files
Coordinate and track deliverables from suppliers, subcontractors, and customers
Systems & Compliance
Create and maintain asset documentation within document management systems
Support compliance with project and contractual documentation requirements
Monitor document status and submission schedules
Assist with continuous improvement initiatives across project administration processes
What We're Looking For
Essential Experience
2+ years' experience in project administration, document control,



project support, or a similar role
Experience supporting engineering, defence, construction, infrastructure, or technical projects
Strong organisational skills and attention to detail
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook
Desirable Experience
Experience using document management systems such as SharePoint, IBM Maximo, Aconex, TeamBinder, or similar platforms
Experience supporting defence-related projects
Understanding of engineering drawings and technical documentation
Experience working with subcontractors and project delivery teams
What Will Make You Successful
You are:
Highly organised and detail-oriented
Proactive and resourceful
Positive, supportive, and solutions focused
Able to work independently and as part of a team
Comfortable working with confidential information
Passionate about supporting successful project delivery
Someone who enjoys bringing structure and organisation to complex projects
Join World Fuel
If you're looking for an opportunity to support meaningful projects, work with experienced professionals, and build your career in a growing global organisation, we'd love to hear from you.
#WFS #LI-TB3 #LI-ONSITE
World Fuel Services (Australia) Pty Ltd At World Fuel, our people "Fuel Their Careers". We work in more than 150 locations worldwide and come from a diverse range of cultural backgrounds that offer an equally diverse range of skills. As a global leader in the fuel industry, World Fuel offers exceptional individuals the prospect to become part of a truly successful international corporation. We are proud to be among the Fortune 100 companies.
#J-*****-Ljbffr

📌 Project Adminstrator | Defence Programs (Melbourne)
🏢 World Fuel Services
📍 Melbourne