ABOUT OUR CLIENT
Our client is a specialist urban planning and development advisory consultancy that works with developers, landowners and investors to navigate complex planning processes and unlock development opportunities across the Australian property sector. Combining expertise across planning, advisory and project management, they partner closely with clients to deliver commercially grounded solutions while balancing stakeholder, community and regulatory requirements.
Operating as a growing founder-led business, they have built a strong reputation for their collaborative approach, deep industry relationships and ability to accelerate outcomes across residential, retail, industrial and infrastructure-related developments.
ABOUT THE ROLE
This position is ideal for an experienced Executive Assistant who enjoys operating as a true right-hand support to senior leaders while playing a broader role in the success of the business. Beyond managing priorities, schedules and communication, the role is heavily focused on keeping key initiatives moving, coordinating stakeholder engagement activities, supporting leadership meetings and contributing to the smooth day-to-day operation of a growing consultancy.
It offers the opportunity to become deeply embedded in the business,



working closely with the Directors on everything from strategic projects and client events through to operational improvements and business growth initiatives.
KEY RESPONSIBILITIES
Manage complex diaries, inboxes, meetings and executive priorities for the Directors
Coordinate stakeholder communication and ensure follow-up on key actions and commitments
Prepare board papers, meeting materials and support leadership meetings
Assist with business operations, reporting and administrative coordination
Plan and deliver client events, networking functions and industry engagements
Support marketing initiatives, content creation and the business's external brand presence
SKILLS & EXPERIENCE
Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines
Robust written and verbal communication skills with confidence engaging senior stakeholders
Proven stakeholder management capability and the ability to build trusted relationships
Highly proactive with strong initiative, problem-solving skills and attention to detail
Experience coordinating projects, events and business operations in a fast-paced environment
Commercially aware and technically proficient across Microsoft Office and business systems platforms
Experience in marketing or business development would be advantageous but is not essential.

📌 Executive Assistant (Victoria)
🏢 Hassett
📍 Victoria