The Company
Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors.
Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.
Join the Civmec Team
Civmec is proud to be delivering Iluka's SMPE&I; package, including the piping installation scope for the
Iluka Rare Earths Refinery
, Australia's first fully integrated rare earths facility and a key component of the nation's critical minerals strategy.
This large-scale project involves complex structural, mechanical, piping, electrical and instrumentation works across a high-profile processing facility.
With construction progressing, we are seeking an experienced
Project Administrator
to provide vital administrative support across a busy site-based project team.
Working closely with project managers, engineers, supervisors, subcontractors and site personnel, you will coordinate project documentation, maintain accurate records, assist with workforce mobilisation, support procurement and logistics activities, and ensure compliance with project and company procedures.
This position is based at the Iluka Rare Earths Refinery in Eneabba, approximately 274 km north of Perth, Western Australia.
We offer a
2:1 DIDO roster, with all transport to and from site
provided via Perth Airport.
The Role
Ability to manage multiple priorities, maintain attention to detail, and build strong working relationships across stakeholders will be critical to your success.
You will play an key role in supporting the smooth day-to-day operation of the project while contributing to the achievement of key project milestones.
Key Responsibilities:
Prepare weekly time sheets and submit to payroll
Maintain accurate, personnel, training & compliance records




Mobilise and demobilise all personnel arriving to and leaving from site
Maintain and manage registers
Ensure maintenance and upgrade of project data and statistics
Ensure maintenance of inspection and testing documentation
Assist in the compilation of MDR's
Perform other general duties that may be necessary to suit operational requirements as directed
About You
To be successful in the role you will possess the following:
Previous experience in a similar role within construction or heavy industry projects
Strong problem-solving skills
High attention to detail
A commitment to safety, integrity, and teamwork
Ability to communicate with a range of key stakeholders and key role members
Ability to work autonomously and collaboratively in remote environments
Experience with systems & Microsoft suite
Civmec + You
At Civmec, we offer an inclusive workplace built on family values, with a 'Never Assume' culture, sustained by our experienced and supportive management team.
We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally.
We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers.
Our generous Reward and Recognition scheme recognises employees that go the extra mile.
Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.
How to Apply
Please click the "apply" link to start your application.
We look forward to starting the pathway to your career with Civmec.
Alternatively, please email ****** for a confidential chat or call our Recruitment Team on **************.
Civmec is an equal chance employer and encourages applications from Aboriginal and Torres Strait Islanders.
Defence force experience is desirable, and veterans are encouraged to apply.
We respectfully request no agency submissions.
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📌 Administrator Project (Perth)
🏢 Civmec
📍 Perth