Woods & Co Recruitment
is excited to be recruiting for an
Office Coordinator
with an insurance business based in South Yarra. This is an excellent opportunity for an organised, proactive and polished qualified to play a key role in the smooth day-to-day running of a growing business.
With a close-knit team and a strong foundation for future growth, this is a great opportunity for someone with office coordination or senior administration experience who enjoys keeping things organised, supporting a team and ensuring everything runs seamlessly.
What's in it for you?
Monday to Friday in a vibrant, office-based environment in South Yarra
$85,000–$95,000 + Super
A varied role where no two days are the same
Work closely with senior leadership and support the wider team
The opportunity to improve office processes and implement better ways of working
Join a close-knit business with opportunities for professional development
A supportive environment where your contribution will make a genuine difference
What you'll do:
Coordinate the day-to-day running of the office, ensuring everything operates efficiently
Provide administrative support to the Managing Director and wider team
Manage incoming calls, emails and general enquiries
Coordinate meetings, appointments and calendars
Maintain accurate records, documentation and internal systems
Assist with invoicing,



debtor follow-ups and general financial administration
Support onboarding and assist with internal team coordination
Liaise with external suppliers, service providers and key stakeholders
Identify opportunities to improve office processes and administrative procedures
Assist with ad hoc projects and operational tasks as required
What you need:
Previous experience in an Office Coordinator, Senior Administrator, Office Manager or similar role
Strong organisational skills and excellent attention to detail
Confident communication skills and a professional, personable approach
The ability to manage competing priorities and work autonomously
A proactive mindset with the initiative to identify and resolve issues
Strong computer skills and confidence using internal systems
A reliable, hands-on approach with a willingness to support wherever needed
Experience within insurance or financial services would be advantageous but is not essential
Woods & Co Recruitment
is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications, no matter age or status, from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community, and people with disability.
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📌 Office Coordinator (Melbourne)
🏢 Woods
📍 Melbourne