The snapshot

Staffstream is hiring a Business Development Coordinator for an Australian commercial and industrial solar and battery business based in Victoria.

The business designs and installs solar panel systems and battery solutions for builders, developers, and property owners. Its reputation is built on quality workmanship, and it is now building a dedicated sales engine to grow in commercial and industrial projects and microgrids.

The Business Development Manager is the relationship driver: out on the road and on the phone with builders and clients all day, and at his best face to face. You'd be the sales expert working in behind him, owning the follow-up engine that keeps long tender cycles moving. That means turning his voice memos and texts into structured records, tracking every tender from submission to award, booking follow-up calls straight into his calendar, and chasing until they're done.

This is a proactive, hands-on role, not a passive admin seat. The business wants someone who notices when an opportunity has gone quiet, recommends the next step, and keeps the pipeline honest, rather than waiting to be told.

This role is open to candidates based in the Philippines.

What you will actually do

CRM and pipeline management

- Turn the Business Development Manager's voice memos, texts, and brief notes into complete, structured CRM records in Pylon: contact details, project information, postcodes, follow-up dates, and interaction notes.
- Manage the sales pipeline, tracking every active tender, proposal, and contract, and making sure each opportunity is correctly staged with a defined next action.
- Build and maintain a structured system of follow-up reminders and pipeline alerts so no opportunity goes quiet between tender submission, award, and project start.

Tender tracking and follow-up

- Track all active tender invitations and submissions, logging submission dates, expected decision timelines, and follow-up milestones, and alerting the Business Development Manager the moment action is needed.




- Own the Business Development Manager's follow-up calendar: book follow-up calls and meetings directly into his calendar, prompt him on the day, and chase until each action is done.
- Spot opportunities that have been inactive for too long and raise them with a recommended next step, rather than simply flagging the gap.
- When a project is won, send congratulations and introduction emails promptly, schedule the follow-up conversation, and brief the Business Development Manager before he contacts the builder.
- Use AI tools to streamline repetitive work, for example turning tender award notifications into ready-to-send congratulations emails instead of copying and pasting contact details by hand.

Sales documentation and call preparation

- Document every client touchpoint against the opportunity, keeping a explicit, searchable record of what has been discussed, agreed, and actioned for every builder relationship and tender.
- Prepare the Business Development Manager for key conversations with pipeline summaries, opportunity histories, and outstanding follow-up items, so every call or meeting is well briefed.

Proposals and contracts

- Keep solar proposals and contracts correctly filed, version-controlled, and easy to find when they are needed in a client conversation.
- Track each proposal through to signed agreement and deposit payment, flagging stalled opportunities with context and a recommended approach.

Reporting and sales support

- Give the Business Development Manager regular, clear summaries of pipeline status: active tenders, pending follow-ups, proposals outstanding, and anything needing urgent attention.
- Support job management records in ServiceM8 as won tenders move into project delivery.
- Document the follow-up process as you build it, so it becomes a repeatable playbook for the wider sales team.
- Handle general business development administration, including correspondence and scheduling.

What you need to bring

- Real experience in sales support, business development coordination, CRM administration, or tender management, with a practical unders

📌 Business Development Coordinator | Part-Time | Remote | AU Solar (Australia)
🏢 Staffstream
📍 Australia