Virtual Assistant-Operations

Posted 17 days ago

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part time(approx.20hours/week),withpotentialtoscale

Aboutthe Role

Wearecurrentlyhiringforoneourclientbasedin Australia,we’relookingforahighlyorganised,systems-driven Operations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

- Operationalexecution
- Workflowcoordination
- Systemmanagement
- Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.





Key Responsibilities

- Organise,assign,track,andmonitortasksthrough Click Up
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines
- Maintainorganiseddocumentationandfilingsystemswithin Google Workspace
- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives
- Trackactionitemsandensuretasksarefollowedthroughandcompleted
- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers
- Monitorscopeadherenceandflaganyout-of-scopework
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters

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