At Newmark Primary we equip our children with the practical know-how to contribute to and change their community for the better. So they can make a meaningful mark on today, and tomorrow.

We inspire children to be curious learners, empathetic thinkers and courageous doers through authentic learning grounded in real-life experiences. We immerse children in the world around them, showing them the problems and opportunities in it.

We encourage our children to be bold – to question the status quo, to get stuck in and make their mark. Giving them the emotional strength and practical know-how to find solutions that propel positive change in their communities and beyond.

Visit our website to find out more about our unique approach to education: https://www.newmark.vic.edu.au/

THE OPPORTUNITY

We are looking for organised, approachable and capable people to join our team at Newmark Primary as Front Office Coordinators.

The Front Office Coordinator plays an key role in the daily life of our school. As a welcoming first point of contact for children, families, staff and visitors, they help create a warm and connected community. They also coordinate the administrative systems and processes that keep the school running smoothly and they are the school’s lead First Aid Officer - the person children and staff turn to when someone is unwell or injured.

The role is varied and hands-on, combining community communication, first aid, student administration and general operational support. It will suit someone who enjoys working with people, stays calm under pressure,



takes ownership of their responsibilities and can manage competing priorities with care and attention to detail.

We are open to a range of working arrangements and would like to hear what suits you. Our preference is to appoint two people to share the role, for example, one working mornings and one working afternoons, with a handover in the middle of the day, so the front office and first aid are covered across the full day. We would also welcome applications from people looking for two or three full days per week.

THE ROLE

Job Title: Front Office Coordinator

Time Fraction: Part-Time, during school hours. Days and hours are flexible (morning or afternoon shifts, or two or three full days per week

Positions: Up to 2

Commencement Date: Term 1, 2027

KEY RESPONSIBILITIES

Community communication and liaison

Welcome children, families and visitors to the school and respond to enquiries in a warm and professional manner.

Be the first point of contact for prospective families, responding to enrolments enquiries, supporting school tours and open events and working closely with our Admissions Team to manage enquiries and enrolments using our enrolment systems, Enquiry Tracker and Sentral.





Monitor and manage incoming communications, ensuring enquiries are responded to or directed to the appropriate person in a timely way.

Develop and use email templates for regular communications.

Respond to requests and questions from families, children and staff, escalating matters to school leadership or educators when appropriate.

Support school activities and events, maintaining awareness of upcoming dates and arrangements.

First aid and student health

Act as the school’s lead First Aid Officer, providing first aid and attending to children and staff who require medical support.

Maintain first aid supplies and ensure they are accessible and replenished.

Ensure student medical action plans and medications are held on campus, current and accurately recorded.

Ensure staff have access to relevant information about student medical action plans and medications.

Maintain accurate first aid and student health records in the school administration system, including records of first aid visits and treatment.

Coordinate staff first aid training and maintain training records.

Conduct staff briefings to refresh knowledge of essential first aid requirements and procedures.

Student administration and data management

Manage daily student attendance records and follow up on absences.

Maintain the school’s student administration system, Sentral, ensuring student and family information is accurate and up to date.

Support staff to access relevant information in the administration system.

Organise

📌 Front Office Coordinator (Melbourne)
🏢 Newmark Primary
📍 Melbourne