Finance & Contract Support Admin - 6 months Contract

A customer and team-facing role providing exceptional customer service and comprehensive business and contract administration support to the Account. The role supports the Contract Manager and engineering teams to maintain effective operational, financial, compliance and customer processes, ensuring information is accurate, timely, auditable and aligned with contract requirements.

- You are required to work on site full time
- Working in Data Center's facilities
- Working normal hours Monday to Friday - 37.5 hours per week (Versatile start time)
- Fixed term 6 months contract role - with potential conversion to permanent full time role

What you'll need:

Contract & Operations

- Assist in compiling the Site Monthly Contract Review Pack and attend monthly contract review meetings.
- Coordinate ordering of materials, parts, PPE and other approved site requirements, ensuring appropriate approvals and records are maintained.
- Act as a system champion/key user for relevant CBRE and client systems, including Contract Scope, WebQuote, Coupa, My Supplier and CAFM systems.
- Support My Supplier processes, including preferred supplier use, purchasing compliance and better-buying opportunities.
- Ensure accurate labour allocations, job costing and time capture in relevant systems.
- Attend and actively participate in customer Work Planning Meetings and support the Work Order Specialist / Contract Support team with planning and scheduling works.
- Prepare and issue predefined operational and financial reports required under the contract and by the customer.
- Support PPM and reactive performance by monitoring work status, following up outstanding actions and engaging directly with the engineering team.
- Maintain a working knowledge of the daily site operations and the contract scope, including services covered by the contract and works that are chargeable.
- Support the Contract Manager and site leadership with action tracking, meeting administration, document control and follow-up of agreed actions.




- Support the administration and coordination of Work Requests, MOPs, approvals and associated documentation where required.
- Maintain clear communication with operational stakeholders to support safe, compliant and timely delivery of works.
- Quality, QHSE & Compliance
- Ensure QHSE documentation is maintained, current and readily available using CBRE systems.
- Maintain quality management records and support implementation of process updates at site and country level.
- Ensure Supplier Management reviews take place, are documented and actions are followed through to completion.
- Manage the CAFM system as a key user, including PPM records, reactive work orders, reporting and data quality.
- Monitor data quality and record accuracy to support effective auditing, reporting and contract governance.
- Actively identify and support implementation of improvements and innovation across the contract to enhance performance and client experience.
- Maintain manual and electronic records relating to CBRE responsibilities, including the shared CBRE drive and client electronic records, ensuring a complete and auditable trail.
- Support audit preparation and evidence gathering for contractual, QHSE, financial and operational requirements.
- Finance
- Maintain the integrity of financial transactions for the contract, including WIP, open purchase orders and debt within agreed contractual and company parameters.
- Create accurate purchase orders in a timely manner and ensure appropriate approvals are obtained.
- Create and raise extra works jobs in accordance with contract requirements and approval processes.
- Attend and actively participate in weekly finance meetings with the Contract Manager and subcontractors.
- Regularly review and process supplier invoices, resolving discrepancies where required.
- Raise sales invoices and complete billing in line with contractual and company deadlines.
- Assist with month-end financial reporting and ensure required deadlines are met.
- Coordinate billing applications, calculate margins, raise invoices and submit documentation to the client across applicable client accounts.

📌 Finance & Contract Support Admin - 6 months Contract (Sydney)
🏢 Cbre Group
📍 Sydney