Position

Property Administration Officer

Location

Canberra, ACT

Start Date

ASAP

Duration

12-month contract with potential for permanent employment

Pay

$64.10 per hour plus 12% super

Security Requirements

Must have full working rights in Australia

Key Responsibilities

- Coordinate contractor bookings, site access, work orders and associated documentation.
- Triage, track and manage tenant maintenance requests and liaise with contractors, suppliers and consultants.
- Review, process and maintain invoices, contractor job cards and supporting records.
- Maintain asset registers, utility tracking sheets and other building records.
- Review utility accounts against internal records and coordinate monthly submeter readings.
- Track contractor, supplier and consultant insurance documentation and ensure records remain current.
- Assist with document formatting, version control, signatures, approvals and filing.
- Support tenant communications and respond to general enquiries in coordination with relevant stakeholders.
- Provide diary management and general administrative support.
- Assist with the transition to new management systems, including data entry and validation.
- Use technology,



AI and automation tools to improve administrative processes and efficiency where appropriate.

Experience / Requirements

- Solid administration and organisational skills with excellent attention to detail.
- Demonstrated ability to manage competing priorities, requests and deadlines.
- Strong document, records and filing management skills.
- Professional written and verbal communication skills.
- Confidence liaising with tenants, contractors, suppliers and other stakeholders.
- Good numerical skills and confidence reviewing invoices, accounts and tracking sheets.
- Strong Microsoft Office skills, particularly Outlook, Word and Excel.
- Ability to learn and work confidently across different management systems.
- Proactive approach with the ability to take ownership of administrative tasks.
- An interest in using technology, AI and automation to improve processes.
- Previous experience in property, facilities management, building management, construction or a similar environment would be advantageous but is not essential.

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