Executive Administration - Commercial Property

Are you a highly organized, proactive and driven administration professional who thrives in a fast-paced business environment?

Do you take pride in being one step ahead, solving problems and ensuring that nothing falls through the cracks?

Colliers Toowoomba is seeking an exceptional Executive Administrator to work closely with our Managing Director and support our successful Commercial Sales and Leasing team.

This is an exciting opportunity to become an integral part of a respected, high-performing commercial property business, where your initiative, professionalism and contribution will genuinely make a difference.

Be the person who makes things happen.

Are you a highly organized, proactive and driven administration professional who thrives in a fast-paced business environment?

Do you take pride in being one step ahead, solving problems and ensuring that nothing falls through the cracks?

Colliers Toowoomba is seeking an exceptional Executive Administrator to work closely with our Managing Director and support our successful Commercial Sales and Leasing team.

This is an exciting opportunity to become an integral part of a respected, high-performing commercial property business, where your initiative, professionalism and contribution will genuinely make a difference.

About Colliers Toowoomba

Colliers is a leading global real estate services and investment management company, recognised for its expertise, professionalism and commitment to delivering exceptional client outcomes.

Our Toowoomba office is an established and successful multidisciplinary property business with a strong reputation throughout Toowoomba, the Darling Downs and broader regional Queensland.





We pride ourselves on our market knowledge, client relationships, collaborative team culture and commitment to achieving outstanding results.

We work hard, support each other and believe that great people are the foundation of a successful business.

The Opportunity

Working closely with the Managing Director, you will play a key role in coordinating daily priorities, managing administration processes and providing comprehensive support to our Commercial Sales and Leasing division.

This is much more than a traditional administration position.

We are looking for someone who enjoys responsibility, demonstrates initiative and takes genuine ownership of their work.

You will play an important role in keeping the team organised, transactions progressing and client commitments delivered, contributing directly to the efficient operation of our commercial property business.

Your responsibilities will include:

- Providing high-level executive administration and operational support to the Managing Director and commercial property team
- Coordinating diaries, appointments, meetings and competing priorities
- Managing tasks, commitments, deadlines and follow-up actions
- Liaising professionally with property owners, buyers, tenants, solicitors and other professional advisers
- Preparing high-quality correspondence, reports,



presentations and client communications
- Coordinating administration associated with commercial property sales and leasing transactions
- Assisting with marketing campaigns, property documentation and transaction processes
- Maintaining accurate client and property information within our CRM systems
- Monitoring the progress of transactions, campaigns and client commitments
- Identifying priorities, anticipating requirements and proactively ensuring matters are progressed
- Supporting a professional, organised and highly responsive client experience

About You

We are looking for someone who brings energy, initiative and a genuine commitment to excellence.

Ideally, you will have:

- Previous experience in a senior administration, executive administration or property administration role
- Exceptional organisational skills and the ability to manage multiple competing priorities
- Excellent written and verbal communication skills
- Outstanding attention to detail and a commitment to producing quality work
- A proactive, solutions-focused mindset and the confidence to take ownership of responsibilities
- The ability to work independently, anticipate requirements and follow tasks through to completion
- A professional, approachable and confident manner when dealing with clients
- Strong computer skills, including Microsoft Office and CRM systems
- A high level of discretion, integrity and confidentiality
- A positive attitude, strong work ethic and genuine enthusiasm for being part of a successful team

Previous experience in real estate, commercial property or qualified services would be highly regarded, but is not ess

📌 Executive Administration (Toowoomba)
🏢 Colliers
📍 Toowoomba