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Collection Data Officer

Join us at the Australian Museum and help us to achieve our Mission to ignite wonder, inspire debate and drive change.

About the Project

The Collection Enhancement Project (CEP) is the Australian Museum’s digitisation program, aiming to standardise and streamline digitisation activities across the Museum. The CEP is managed within two streams – Natural Science collections and Cultural collections – based on the specialised requirements and expertise needed to digitise such varied collection material. The focus within the Natural Science collections is to digitally register specimens to address legacy data issues, capture high resolution images, and barcode the specimens along with the relevant storage facilities. The aim of Natural Sciences CEP is to improve collection management, audit capabilities, and accessibility of the collections.

About the Role

The Collection Data Cleansing Officer supports the Collection Enhancement Project (CEP) through analysing and optimising the quality, accuracy and consistency of the Australian Museum’s collection and digital asset data across its Collection Management System, EMu, and Digital Asset Management System, Fotoware. Working within the Collection Systems team and with internal stakeholders, the role assists with aligning collection metadata, preparing and remediating data for CEP activities, undertaking user acceptance testing during system installations and upgrades, and providing user support. This is an opportunity to contribute to the integrity and accessibility of information relating to the Museum’s diverse natural history, archival and cultural collections.

Employment Status:

- Clerk Grade 1/2

- Fixed term up to 30 June 2027

- Full-time

You will be paid a competitive total remuneration package of $88,529 - $94975,



including an annual salary of $78,000 - $84799, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.

Click on the following links to begin the journey to find your new career at the AM

- Role Description
- AM Candidate Pack

About you

You are a detail-oriented and methodical professional with experience in data cleansing, data management and working with large datasets, ideally within a museum, cultural, archival or natural history collections environment. You can accurately apply data standards, identify and resolve inconsistencies, and maintain data integrity across collection systems, with experience using EMu and/or Fotoware considered an advantage. You are comfortable learning new technologies, managing competing priorities and escalating complex issues when required, while working collaboratively with colleagues and providing clear, practical support to system users

To be eligible for this role at the Australian Museum, you must hold full working rights in Australia and meet all essential requirements listed in the position description.

Knowledge and Experience

- Experience and expertise in data cleansing, preferably in a museum or other collections context.
- Data management experience including implementation of data standards, databasing and data imports.
- Experience with large datasets in a museum context, such as natural history, archival, or cultural collections.
- Prior experience with EMu and/or Fotoware will be an advantage.

Essential Requirements

- Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the NSW Public Sector Focus Capabilities outlined in this Role Description

About the Australian Museum

The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change,



the environment and wildlife conservation; be a strong advocate for First Nations’ culture; and continue to develop world-leading science, collections, exhibitions and education programs.

The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia’s first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.

Check out our current exhibitions and events here

Benefits

Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.

How to Apply

Applicants must submit

1. A one to two page covering letter which address the role descriptions essential requirements, key knowledge and experience.

2. Resume

As part of the online application process, you will be prompted to answer the following targeted questions:

1. Describe a time when you identified and corrected inaccurate or inconsistent data. What did you do and what was the outcome?
(300 words maximum)
2. Describe a time when you managed competing work priorities. How did you decide what to do first and ensure your work was completed accurately?
(300 words maximum)

The successful candidate applicant will be subject to national criminal records check.

Contact person: Collection Systems Manager, ICT – Jaever Santos at [email protected]

Inclusive and Welcoming

The Australian Museum is committed to building a workforce that reflects the rich diversity of the communities we serve.

We actively encourage applications from First Nations, Aboriginal and Torres Strait Islander peoples; people with disability, including physical, sensory, cognitive, intellectual, neurological, psychosocial, and chronic health conditions, whether visible or hidden; people from culturally and linguistically diverse backgrounds; people of all ages; members of the LGBTQIA+ community; and people from all socioeconomic backgrounds.

If you require adjustments during the recruitment process, please contact the hiring manager or include your requirements in your application. This may include alternative formats, communication support, versatile interviews, accessible locations, or extra assessment time. Any information you share will be kept confidential.

📌 Collection Data Officer (Sydney)
🏢 Australian Museum
📍 Sydney