Senior Executive Assistant | 4-Month Contract | Sydney CBD Onsite

An exciting opportunity has become available for an experienced Senior Executive Assistant to support two senior leaders within a high-growth technology organisation. This role is ideal for a proactive and highly organised professional who thrives in a rapid-paced environment and enjoys partnering closely with executive leadership. As a trusted advisor and strategic partner, you will play a critical role in managing executive priorities, coordinating stakeholder engagement, and ensuring seamless day-to-day operations.

Executive Support & Calendar Management

- Manage complex executive calendars across multiple priorities and time zones
- Coordinate meetings, leadership forums, planning sessions, and business reviews
- Anticipate scheduling conflicts and proactively implement solutions
- Prepare executives with agendas, briefing materials, and relevant documentation

Meeting Coordination & Communications

- Coordinate internal and external meetings with senior stakeholders
- Prepare presentations, agendas, action logs, and executive summaries
- Capture meeting outcomes and follow up on actions

Travel & Logistics

- Manage complex domestic and international travel arrangements
- Coordinate visas, accommodation, transport, and travel itineraries
- Ensure executives remain productive while travelling across time zones

Project & Event Support





- Support executive projects and strategic initiatives
- Coordinate team events, offsites, planning workshops, and leadership meetings
- Manage event logistics including venue sourcing and supplier coordination

Stakeholder Management

- Act as a key liaison between executives and internal/external stakeholders
- Build strong relationships across leadership teams and broader business functions
- Manage communications with professionalism, discretion, and confidentiality

Office & Operational Support

- Assist with inbox management and prioritisation
- Process expenses, reimbursements, and invoices
- Maintain documentation and confidential records

You will bring:

- 5+ years Executive Assistant experience supporting senior executives
- Experience within technology, software, enterprise, or high-growth environments
- Exceptional calendar and time management capabilities
- Strong stakeholder engagement and communication skills
- Experience coordinating domestic and international travel
- Proven ability to manage multiple competing priorities
- High proficiency across Google Workspace, Zoom, Slack, and collaboration tools
- Strong attention to detail and confidentiality
- Experience working with cross-functional and geographically dispersed teams

To apply, click Apply Now or email your application directly to [email protected]

📌 Senior Executive Assistant (Sydney)
🏢 Chandler Macleod
📍 Sydney