Capstone Recruitment – Sydney North Shore NSW

About the Company

Our client is a respected, community focused public sector organisation, and its work makes a real difference to people’s everyday lives. Its people are passionate about doing things well: they value collaboration, accountability and continuous improvement, and they take pride in delivering for the community they serve.

This is a dynamic, fast paced environment where every day is different. You’ll join a supportive, high performing team that welcomes fresh ideas, rewards initiative and values people who roll up their sleeves. If you want work with meaning, in a team that will appreciate what you bring, this is it.

About the Role

This is a key support role across two busy teams, where you’ll own the administration behind the organisation’s utilities and property contracts from end to end. You’ll be the central point of contact for a busy finance inbox, keeping communication flowing and making sure every query is handled quickly and accurately.

You’ll juggle competing priorities, coordinate calendars and keep key deadlines on track. You’ll also look for ways to streamline processes and add value. You will:

- Provide finance support, including raising and tracking purchase orders, processing invoices and keeping Excel spreadsheets up to date
- Proactively manage calendars,



meetings and deadlines to keep both teams running smoothly
- Administer utilities accounts end to end, including set up, transfers, billing queries and reconciliations
- Maintain property contract and lease registers, tracking renewals and critical dates
- Build strong relationships with suppliers, tenants and internal stakeholders
- Investigate discrepancies and resolve issues before they escalated
- Keep trackers, records and documentation accurate, compliant and audit ready
- Identify opportunities for process improvement and implement practical solutions
- Support ad hoc projects and reporting as needed

About You

- Proven experience in a senior administration role, ideally with finance exposure
- Confident managing a finance inbox and complex calendars
- Proficient in Excel, comfortable building trackers, managing data and running reconciliations
- Experience with utilities, property or contract administration is highly regarded
- Public sector experience is a bonus, but not essential
- A self starter who takes initiative and can hit the ground running
- A can do attitude, solid attention to detail and excellent communication skills
- Available immediately or at short notice for a 3 to 6 month contract

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📌 Administration Assistant (Sydney)
🏢 Capstone Recruitment
📍 Sydney