United Civil Constructions Pty Ltd – Melbourne VIC

Working with Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Key responsibilities

- Prepare and manage subcontractor documentation, agreements and procurement workflows.
- Assist in coordinating tender paperwork, supplier quotations and procurement documents.
- Liaise with clients, subcontractors, suppliers, and site teams to resolve routine project inquiries.
- Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
- Process progress claims, invoices, and contract variations.
- Coordinate building approvals, permits and relevant authority applications.
- Maintain complete project documentation, contract records and administrative files.




- Provide comprehensive project administrative support to Project Managers across active construction sites.

About you

- AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
- Prior experience in project administration or coordination within construction, engineering, or related industries.
- Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
- Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
- Ability to work independently, manage multiple tasks and adapt to a fast-paced setting.

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📌 Project Administrator (Melbourne)
🏢 United Civil Constructions
📍 Melbourne