Job Type: Full-time

--- | --- | | Project Administrator / Mobilisation Coordinator-269911 About Us UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group. UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.About the RoleWe are seeking a proactive and highly organised **Project Administrator** to support our renewable energy projects. This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams. Preference will be given to candidates based in **Perth**, with the role operating primarily from a project office environment. The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel.Key Responsibilities * Manage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirements * Coordinate onboarding activities for project personnel,



including SAP onboarding processes * Issue inductions and coordinate onboarding information for recent starters * Request and coordinate travel and accommodation bookings * Maintain mobilisation registers, workforce records, rosters, and project directories * Act as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisation * Prepare meeting minutes, reports, presentations, and project documentation * Provide administrative support across project teams, including document control and reporting * Assist with logistics coordination, equipment tracking, and inventory management * Support site compliance and workforce administration requirements * Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters * Contribute to the continuous improvement of administrative processes and systems * Provide broader project administration support during periods of reduced mobilisation activity About You * Previous experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environments * Demonstrated experience coordinating workforce mobilisation and onboarding activities * Experience maintaining registers, personnel records,



and compliance documentation * Strong organisational skills with the ability to manage multiple priorities in a fast-paced project workplace * High attention to detail and accuracy * Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Experience working with SAP or similar ERP systems will be highly regarded * Strong communication and stakeholder engagement skills * Proactive approach with the ability to work independently and collaboratively within a team * Ability to build effective working relationships across multiple business functions What We Offer * Opportunity to work on a major renewable energy project * Career growth within UGL and the CIMIC Group * Supportive and inclusive team environment * Flexible working arrangements where operationally suitable * Discounted private health insurance * Salary continuance insurance * Salary sacrifice and novated leasing options * Paid parental leave * Strong health, safety, and wellbeing culture * Ongoing learning and development opportunities Additional Information As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening. UGL is an equal opportunity employer and values diversity in the workplace.We encourage applications from candidates of all backgrounds and experiences. Discipline: Project Administrator Primary Location: Australia-WA-Perth CBD, Inner & Western Suburbs Work Type: Full-time | | |

📌 Project Administrator / Mobilisation Coordinator (Perth)
🏢 UGL
📍 Perth