We're seeking a highly organised and proactive Fleet & Administrative Coordinator to join Ambrose Construct Group. In this role, you'll play an important part in keeping our fleet running smoothly by coordinating servicing, repairs, compliance, fleet records and day-to-day administration.

You'll work closely with the National Fleet Manager to ensure our vehicles and fleet assets remain reliable, compliant and available to support our teams across the business.

About the Role

This is a hands-on coordination and administration role suited to someone who enjoys staying organised, managing multiple priorities and keeping things moving. You'll maintain accurate fleet records, coordinate servicing and repairs, monitor fleet performance and provide administrative support to the National Fleet Manager.

You'll need strong attention to detail, confidence using systems and spreadsheets, and the ability to work effectively in a busy environment where priorities can change quickly.

Key Responsibilities

• Maintain accurate fleet databases, records and systems, ensuring comprehensive fleet history is kept up to date.

• Coordinate planned vehicle servicing, maintenance and repairs to support fleet reliability and availability.

• Monitor fleet compliance and ensure vehicles and fleet assets meet relevant requirements and company standards.

• Monitor fleet performance and identify opportunities or recommendations to improve service levels and efficiency.

• Provide day-to-day administrative and coordination support to the National Fleet Manager.

• Assist with fleet-related documentation, reporting, data entry and record keeping.

• Help ensure fleet-related tasks are completed accurately and within required timeframes.

• Contribute to and comply with relevant Health and Safety policies, procedures and statutory requirements.





Skills & Experience

• A minimum of two years' experience in an administrative role, ideally within fleet management, automotive or a related environment.

• Experience using fleet management systems and confidence working with databases and records.

• Strong Microsoft Office skills and general computer proficiency.

• Excellent organisational skills with the ability to manage multiple competing priorities.

• Solid written and verbal communication skills with a professional and clear communication style.

• Excellent data entry skills with strong attention to detail and accuracy.

• A positive, can-do attitude and the ability to remain flexible and adaptable in a fast-paced environment.

• Strong analytical and problem-solving skills.

• Technical knowledge of vehicles and fleet management practices is highly desirable.

• A current valid driver's licence.

What Ambrose Construct Group can offer

• A supportive, safe, and encouraging workplace culture with a passionate team who are proud of their work.

• A competitive remuneration package based on your experience level.

• Access to our Employee Assistance Program.

• A Referral program that awards you with $2000 for referring a successful candidate, so you can be rewarded for supporting your team's growth.

• A seamless induction, professional development and learning opportunities.

• Modern office facilities and resources.

• Staff morale and engagement initiatives such as fortnightly morning tea and monthly BBQ.

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Ambrose Construct Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Please note: Only short-listed applicants will be contacted.

If you're organised, detail-focused and enjoy keeping things running smoothly, we'd love to hear from you. Apply now!

📌 Fleet & Administrative Coordinator (Sunshine Coast)
🏢 Ambrose Construct Group Pty
📍 Sunshine Coast