OFFICE MANAGER

Business: V & C Nursing Pty Ltd
Location: Jordan Springs NSW 2747
Employment Type: Full-time, Ongoing
Salary: AUD $75,000 – $85,000 per annum plus superannuation

About the Business

V & C Nursing Pty Ltd is an Australian healthcare and nursing services provider located at Jordan Springs NSW 2747. The business provides professional nursing, disability support, aged care and community care services tailored to the needs of individuals requiring healthcare assistance and ongoing support within the community.

Operating within the healthcare and community support services industry, V & C Nursing Pty Ltd is committed to delivering high-quality, person-centred care while maintaining professional service standards, operational efficiency and compliance with relevant healthcare and workplace requirements.

The organisation's operations involve coordinating healthcare personnel, support workers, client service arrangements, employee schedules, care-related administrative documentation, supplier relationships, workforce records and general business administration.

These activities require effective administrative management, organised business records, efficient office systems and ongoing coordination between management, nursing personnel, disability support workers, community care staff, clients, families, healthcare professionals and external service providers.

To support its ongoing business operations and ensure that administrative functions, personnel records, office resources and internal processes are effectively organised and controlled, V & C Nursing Pty Ltd is seeking to appoint a dedicated full-time Office Manager.

About the Role

The Office Manager will be responsible for planning, organising and controlling the administrative functions, office systems and resources of V & C Nursing Pty Ltd, supporting the efficient delivery of its nursing, disability support, aged care and community care services.

The position will oversee administrative procedures, office personnel, business records, accounts documentation, office equipment and general administrative operations while coordinating administrative requirements between management, healthcare employees, support workers, clients, suppliers and external service providers.

The role involves maintaining effective administrative systems to support workforce scheduling, employee administration, client service documentation, supplier arrangements, financial records, office correspondence and daily business operations.

The successful candidate will be a highly organised and responsible individual capable of managing competing administrative priorities, supervising administrative activities and ensuring that office operations are maintained efficiently in accordance with company policies, workplace health and safety requirements and applicable regulatory obligations.

The position focuses on office management and administrative coordination, rather than the direct provision of nursing, clinical treatment or personal care services.

Key Responsibilities

The Office Manager will be responsible for:

- Contributing to the planning and review of office services, establishing administrative priorities and maintaining appropriate office service standards to support the organisation's nursing, disability support, aged care and community care operations.




- Allocating administrative resources, office space and equipment to ensure efficient coordination of office activities and appropriate administrative support for management, nursing personnel and support workers.
- Assigning work to administrative staff and monitoring work performance, providing supervision, direction and guidance to ensure administrative responsibilities are completed accurately and efficiently.
- Managing office records and accounts documentation, including invoices, purchasing records, business correspondence, payroll information, employee records, supplier documentation and other administrative information.
- Coordinating administrative documentation associated with client service arrangements, nursing appointments, disability support schedules, aged care services and community care activities.
- Liaising with professionals and external stakeholders, including accountants, healthcare professionals, suppliers, contractors, service providers and other relevant parties, to coordinate office business and resolve administrative matters.
- Facilitating effective communication and administrative coordination between management, nursing staff, disability support workers, aged care personnel, community care employees and administrative staff.
- Maintaining organised systems for tracking business correspondence, client service documentation, supplier agreements, invoices, purchasing records and other administrative information.
- Ensuring office equipment, administrative systems and supplies are maintained, serviced and replenished as required to support efficient business operations.
- Ensuring office activities and administrative processes comply with applicable Work Health and Safety requirements, company policies, confidentiality procedures and relevant government legislation.
- Coordinating personnel administration, including recruitment support, employee onboarding, payroll documentation, leave and attendance records, staff training coordination, performance management documentation and maintenance of employee files.
- Maintaining accurate electronic and physical filing systems and ensuring confidential client, employee, healthcare-related administrative, financial and business information is appropriately managed and secured.
- Preparing administrative reports, correspondence, spreadsheets, meeting documentation and other business materials for management.
- Coordinating administrative schedules, meetings, appointments and internal communications to support the efficient functioning of the organisation.
- Monitoring and improving administrative procedures, document management systems, office workflows and internal coordination processes.
- Supporting management with the administrative coordination of client enquiries, service bookings, staff scheduling records, care-related administrative documentation and business correspondence.
- Maintaining effective communication with clients, families, healthcare professionals, suppliers,



contractors and other stakeholders regarding administrative and business matters.
- Monitoring administrative expenditure, maintaining purchasing documentation and assisting management with office budgets and cost-control procedures.
- Supporting the administrative implementation of relevant healthcare service policies, NDIS-related documentation requirements where applicable, privacy procedures and organisational compliance processes.
- Ensuring administrative systems support productive workforce coordination, accurate recordkeeping, effective communication and the smooth operation of V & C Nursing Pty Ltd.

Qualifications and Experience

Applicants should possess:

- An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Office Management, Management or a related discipline; or
- At least three years of relevant professional experience may substitute for formal qualifications, where applicable.

Applicants should also demonstrate:

- Relevant experience in office management or business administration, preferably within healthcare, nursing, disability support, aged care, community services or a related service industry.
- Strong organisational, leadership, communication and time-management skills.
- Ability to supervise administrative personnel and coordinate daily office operations.
- Experience managing business records, financial documentation, employee files, supplier information and confidential client records.
- Ability to coordinate administrative requirements relating to workforce scheduling, healthcare service arrangements and general business operations.
- Proficiency in Microsoft Office, electronic filing systems, spreadsheets and business administration software.
- Understanding of workplace health and safety, privacy, confidentiality and general healthcare administration compliance requirements.
- Strong attention to detail, problem-solving abilities and the capacity to manage competing administrative priorities.
- Ability to communicate professionally with management, healthcare personnel, support workers, clients, families and external service providers.
- Ability to work independently, exercise sound judgement and maintain efficient administrative operations within a busy healthcare and community support services environment.

Work Conditions

- Full-time, ongoing position.
- Professional administrative environment supporting the nursing, disability support, aged care and community care operations of V & C Nursing Pty Ltd.
- Based at Jordan Springs NSW 2747.
- Regular interaction with management, nursing personnel, disability support workers, community care employees, clients, suppliers, contractors and external service providers.
- Responsibility for overseeing office administration, maintaining business records, coordinating administrative personnel and ensuring effective office procedures.
- Administrative coordination of workforce documentation, client service records, office resources, business correspondence and compliance-related processes.
- Opportunity to contribute to the productive administration and ongoing operational development of a healthcare and community support services organisation.

Australian Citizens and Permanent Residents are encouraged to apply.

Pay: $75,000.00 – $85,000.00 per year

Work Location: In person

📌 Office Manager (Jordan Springs)
🏢 Promise Services
📍 Jordan Springs