We are looking for an organised Administration and Scheduling Coordinator to manage daily bookings and support our team of painters. You will communicate with clients, coordinate jobs with painters on site and keep accurate records of work completed.
Key responsibilities
- Call clients to schedule and confirm painting jobs.
- Assign and post jobs for the following day using our scheduling app.
- Coordinate with approximately 10 painters working across different sites.
- Record each painter’s assigned scope of work at the beginning of the day.
- Follow up with painters at the end of the day to check what has been completed and identify any outstanding work.
- Collect, organise and maintain before-and-after photos for each job.
- Maintain accurate job, client and team records in Excel.
- Communicate any scheduling changes, delays or issues to the relevant team members.
Skills and experience
- Robust organisational and time management skills.
- Explicit and professional phone and communication skills.
- Experience using Microsoft Excel and scheduling apps.
- Ability to manage multiple jobs and follow up with team members.
- Good attention to detail and accurate record-keeping.
- Previous experience in administration, scheduling or coordinating trades is preferred.