At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good – protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day.

And we need people like you to make it happen.

We empower you to reach your potential with opportunities to make an impact to be proud of – for food, people and the planet.

Job Summary

Support senior management (Executive VP level) to create an optimised organisation and business agenda including all related activities

What you will do

- Manage unit’s administrative tasks at senior management level
- Plan,organise, coordinate and support execution of management meetings, organisational meetings, events, and similar activities (also at site level ouside own unit)
- Perform general office support to the unit/departments (incl Microsoft Office knowledge)
- Travel planning and management
- Finance/Cost support
- Manage delegation of Responsability
- Lead site/unit Administration Network (where applicable)
- Lead business administration projects
- Communication support to unit

We believe you have

5+ years of experience from similar role. Excellent level of written and spoken English

We Offer You

- A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
- A culture that pioneers a spirit of innovation where our industry experts drive visible results
- An equal opportunity employment experience that values diversity and inclusion
- Market competitive compensation and benefits with flexible working arrangements

This job posting expires on (7th November, 2026) .

Diversity, equity, and inclusion is an everyday part of how we work. We give people a place to belong and support to thrive, an environment where everyone can be comfortable being themselves and has equal opportunities to grow and succeed. We embrace difference, celebrate people for who they are, and for the diversity they bring that helps us better understand and connect with our customers and communities worldwide.

For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led; we are an advisory firm that helps corporations, financiers, lawyers, privateinvestorsand government clients to grow, protect and recover value.

That's what we do, butit’show we do this that makes us who we are.

Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Ourtrack recordshows that we help navigate the best path forward in challenging times, and do so across cities,regionsand territories.

In the most stressful or demanding environments, we continue to drive change where it really counts.

Job Description

About the role:

As an Executive Assistant at KordaMentha, you will provide proactive and high-quality support to four Partners as well as a wider service line. Your key responsibilities will include complex diary management, meeting coordination, travel arrangements, expense management and day-to-day executive support.

You will also play an important role in coordinating client networking functions and internal team events, managing communications and supporting broader operational activities. Working closely with the Office Support team and colleagues across the firm, you will help ensure priorities are effectively coordinated and the team operates smoothly.

This is a varied and hands‑on opportunity for an experienced Executive Assistant who enjoys building trusted relationships, managing competing priorities and contributing to a supportive and collaborative workplace.

Key responsibilities:

- Providing proactive, end‑to‑end executive support to senior leaders.
- Managing complex and frequently changing diaries, meeting requests and scheduling conflicts.
- Coordinating meetings involving senior internal and external stakeholders.
- Preparing agendas, presentations, reports, correspondence and other professional business materials.
- Arranging domestic and international travel, including flights, accommodation, transport and itineraries.
- Preparing and processing expenses accurately and within required timeframes.
- Monitoring correspondence, requests and outstanding actions to help keep priorities on track.
- Coordinating client functions, networking opportunities, team events and other business activities.
- Managing event logistics, including invitations, guest lists, venues, catering, technology and supporting materials.
- Maintaining accurate team resources, shared information and administrative records.
- Identifying practical opportunities to improve administrative processes and team workflows.

Qualifications

You are an organised, dependable and proactive professional who takes ownership of your work and follows activities through to completion. You exercise sound judgement, communicate confidently and understand the importance of discretion when supporting senior stakeholders.

You will bring:

- Previous experience in an Executive Assistant, senior administration or comparable business support role.
- Experience supporting Partners,



executives or multiple senior stakeholders.
- Previous experience within professional services or a corporate environment.
- Robust diary, meeting and travel coordination capability.
- Demonstrated event management experience, including coordinating guest lists, suppliers and event logistics.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to producing accurate, high‑quality work.
- Advanced proficiency in Outlook, Word, PowerPoint and Excel.
- Confidence using business systems such as CRM platforms, SharePoint and virtual meeting tools.
- The ability to manage sensitive and confidential information professionally.
- A proactive and adaptable approach to changing priorities.
- Robust relationship‑building and stakeholder management skills.
- The ability to work autonomously while contributing positively to a collaborative team.

Additional Information

Join KordaMentha – Build your future, shape ours

We don’t just hire talent; we invest in it - with support that accelerates your success in every way

Why Join Us?

- Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders
- Flexibility: We champion work/life integration with options that fit your lifestyle.
- Career Growth: Merit‑based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.
- Leave That Works for You: Buy extra leave and access volunteer, parental leave and career break options.
- Culture & Connection: Social events, cultural celebrations, be part of our diversity and inclusion program, KMConnect
- Family Support: Flexible parental leave, return‑to‑work support.
- Health & Wellbeing: Inclusive wellness initiatives and confidential and industry‑leading EAP for you and your family.

This isn’t just a job – it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated.Ready to shape your future with us?

Executive Assistant – Leading Property Professional Melbourne

Our client is a highly regarded and fast‑growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.

An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.

You will work closely with a high‑performing leader and play an integral role in ensuring the day‑to‑day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.

The role: Your responsibilities will include:

- Providing high‑level administrative and executive support to the Managing Director
- Managing a busy diary, appointments, meetings, travel and personal commitments
- Coordinating internal and external meetings, preparing agendas and following up action items
- Managing emails, correspondence, phone calls and stakeholder communication
- Assisting with the preparation of presentations, reports, proposals and marketing material
- Supporting the coordination of property campaigns, events, client functions and team initiatives
- Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
- Managing office priorities, systems and general business administration
- Assisting with personal administration and ad hoc tasks as required
- Identifying opportunities to improve systems, processes and workflow efficiency

02nd October, 2026

Executive Assistant – Leading Property Professional Melbourne

Our client is a highly regarded and fast‑growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.

An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.

You will work closely with a high‑performing leader and play an integral role in ensuring the day‑to‑day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded,



confident dealing with a range of people and able to anticipate what is needed before being asked.

The role: Your responsibilities will include:

- Providing high‑level administrative and executive support to the Managing Director
- Managing a busy diary, appointments, meetings, travel and personal commitments
- Coordinating internal and external meetings, preparing agendas and following up action items
- Managing emails, correspondence, phone calls and stakeholder communication
- Assisting with the preparation of presentations, reports, proposals and marketing material
- Supporting the coordination of property campaigns, events, client functions and team initiatives
- Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
- Managing office priorities, systems and general business administration
- Assisting with personal administration and ad hoc tasks as required
- Identifying opportunities to improve systems, processes and workflow efficiency

02nd October, 2026

Executive Assistant – Leading Property Professional Melbourne

Our client is a highly regarded and fast‑growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.

An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.

You will work closely with a high‑performing leader and play an integral role in ensuring the day‑to‑day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.

The role: Your responsibilities will include:

- Providing high‑level administrative and executive support to the Managing Director
- Managing a busy diary, appointments, meetings, travel and personal commitments
- Coordinating internal and external meetings, preparing agendas and following up action items
- Managing emails, correspondence, phone calls and stakeholder communication
- Assisting with the preparation of presentations, reports, proposals and marketing material
- Supporting the coordination of property campaigns, events, client functions and team initiatives
- Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
- Managing office priorities, systems and general business administration
- Assisting with personal administration and ad hoc tasks as required
- Identifying opportunities to improve systems, processes and workflow efficiency

02nd October, 2026

Executive Assistant – Leading Property Professional Melbourne

Our client is a highly regarded and fast‑growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.

An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making …

02nd October, 2026

… (continued)

Executive Assistant – Leading Property Professional Melbourne

… (repeated package)

… (repeated)

02nd October, 2026

… (repeated)

Executive Assistant – Leading Property Professional Melbourne

… (repeated again)

… (continued)

02nd October, 2026

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

Executive Assistant – Leading Property Professional Melbourne

… (repeated)

… (continued)

02nd October, 2026

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

… (repeated)

… (continued)

Executive Assistant – Leading Property Professional Melbourne

… (more text)

… (continued)

… (repeated)

… (continued)

… (more text)

… (continued)

… (repeated)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

… (continued)

… (more text)

— (end)

#J-18808-Ljbffr

📌 Executive Assistant (Melbourne)
🏢 Publicis Groupe ANZ
📍 Melbourne