Company:

This professional services firm offers a dynamic range of services to its clients and is known for providing a professional, welcoming and collaborative environment for both clients and staff. Located in a beautiful CBD office, the business places a strong emphasis on creating a positive workplace experience, with a polished front of house presence and a well organised, inviting office environment.

The organisation is seeking part time reception support for a three month period, to ensure the smooth running of the office and that everyone who walks through the door has a positive experience.

Duties and responsibilities:

- Manage front-of-house reception, welcoming clients, visitors, staff and suppliers in a skilled and friendly manner.
- Coordinate visitor arrivals, notify hosts and arrange workplace access for visitors and visiting employees as required.
- Answer and direct incoming calls, emails and general enquiries.
- Maintain a polished, organised and presentable reception area, meeting rooms, kitchens and shared office spaces.
- Coordinate meeting room bookings and prepare spaces for client meetings, executive meetings and internal events, including catering and refreshments where required.
- Manage incoming and outgoing mail, couriers, deliveries and general office correspondence.
- Coordinate office supplies, stationery and kitchen consumables, monitoring stock levels and managing orders efficiently.
- Liaise with building management, cleaners, maintenance providers and suppliers, following up on facilities requests and workplace issues as required.
- Assist with workplace access, desk arrangements, meeting room technology and general facilities enquiries.




- Identify opportunities to improve office processes, streamline ordering and maintain efficient day-to-day operations.
- Provide general administrative support, including document preparation, printing, scanning, filing and maintaining office records and contact lists.
- Support employee onboarding and offboarding administration, including paperwork and maintaining accurate employee records.
- Assist with ad hoc HR administration, including updating spreadsheets, organising personnel documentation and supporting general HR processes.
- Provide ad hoc administrative support to Executive Assistants, the HR team and wider business, including assistance with projects, reporting and internal events.
- Handle confidential information with discretion, maintaining a high standard of accuracy and professionalism.
- Contribute to a positive workplace environment, ensuring staff and visitors receive a consistently welcoming and professional experience.

About you:

To be successful in this role, you will have:

- Previous experience in reception, office administration, workplace coordination, corporate hospitality or a similar role.
- A warm, professional and approachable manner, with a genuine focus on creating a positive experience for clients and colleagues.




- Robust organisational skills and the ability to manage competing priorities in a busy office environment.
- Excellent communication skills and a high level of attention to detail.
- Confident using Microsoft Office, Teams, Excel and comfortable learning new systems and processes.
- Experience or exposure to HR administration would be a bonus, particularly employee records, onboarding paperwork or general HR support.
- A proactive, flexible and team-oriented approach, with a willingness to assist with ad hoc tasks as needed.
- Able to handle confidential information with discretion and professionalism.
- Available to work 20 hours per week, Monday to Friday, across an agreed part-time schedule for the initial three-month contract.

What's on offer:

- Beautiful CBD office
- Friendly and supportive working environment
- 3 month contract

Reference Number: 06800-(phone hidden)

This is an in office position.

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📌 Reception | Administration | Part time | 3 month Contract (New South Wales)
🏢 Robert Half
📍 New South Wales