Administration & Bookkeeping AssistantBalanced Books For You

Location: Waitara / Sydney Upper North Shore

Position: Administration & Bookkeeping Assistant

Training: Full training provided for the right candidate

About the roleBalanced Books For You is looking for a friendly, organised and reliable Administration & Bookkeeping Assistant to join our team.

This is a great opportunity for someone who enjoys working with numbers, systems and people, but doesn't necessarily have bookkeeping experience yet. We are happy to train the right person.

The role will provide day-to-day administrative support to our team while gradually learning bookkeeping and accounting support duties. You'll work across a variety of clients and gain practical experience with the systems and processes used in a modern bookkeeping and accounting practice.

What you'll be doingYour responsibilities will initially focus on administration and gradually expand into bookkeeping as your skills and confidence develop.

Administration

- General office and administrative support
- Answering and responding to client enquiries
- Preparing and sending client correspondence
- Following up clients for information and documents
- Maintaining electronic client files and records
- Scanning, filing and document management
- Updating client information and internal systems
- Assisting with new client onboarding
- Preparing documents, checklists and forms
- Monitoring outstanding information and following up where required
- Supporting the team with day-to-day workflow and administrative tasks

Bookkeeping support

- Entering and processing transactions
- Bank reconciliation assistance
- Processing invoices, bills and receipts
- Accounts payable and accounts receivable support
- Maintaining accurate bookkeeping records
- Assisting with payroll processing and reconciliations
- Helping prepare information for BAS and other compliance work
- Reviewing bookkeeping records for missing information or transactions
- Learning to use Xero and other bookkeeping and accounting systems




- Other bookkeeping duties as your knowledge and experience develop

About youWe're much more interested in finding the right person than someone who already knows everything. You may be a good fit if you:

- Are organised and have good attention to detail
- Are comfortable working with numbers
- Have valuable written and verbal communication skills
- Are confident using computers and willing to learn new software
- Can follow procedures and checklists
- Are comfortable asking questions when you're unsure
- Can manage several tasks and priorities
- Are reliable and take pride in completing work accurately
- Enjoy helping clients and working as part of a small team
- Understand the importance of confidentiality when working with client and financial information
- Have a positive attitude and genuinely want to learn

ExperiencePrevious bookkeeping or accounting experience is not essential. Experience in administration, customer service, office support, accounts or bookkeeping would be helpful, but we will provide training to the right candidate.

Experience with Xero, Microsoft 365 or similar business software would be an advantage, but is not required.

What we'll provide

- On-the-job training
- Practical bookkeeping experience
- Training in our systems and procedures
- Exposure to a variety of businesses and organisations
- The opportunity to develop your administration and bookkeeping skills
- Increased responsibility as your knowledge and confidence grow
- A supportive small-team environment where asking questions and learning are encouraged

What we're really looking forQualifications and experience can be taught. We're looking for someone who is reliable, accurate, approachable and keen to learn. If you're the sort of person who likes getting things organised, enjoys working through a checklist, notices when something doesn't look right and isn't afraid to ask questions, we'd love to hear from you.

How to applyPlease send us your résumé together with a short introduction telling us a little about yourself, why this position interests you and why you think you'd be a good fit for our team.

[email protected]

📌 Administration Assistant / Junior Accountant (Sydney)
🏢 Balanced Books For You
📍 Sydney