Company Description SHAPE Australia is a national fitout and construction services specialist with over 30 years of experience delivering interior fitouts, refurbishments, and diverse construction projects. The company operates across commercial, education, retail, defence, hospitality, and health sectors, offering detailed, quality-focused solutions. SHAPE Australia emphasizes a people-focused culture, investing in team members and relationships to create spaces built with people in mind.

The organisation is known for strong client partnerships, repeat business, and an environment where many team members build long-term careers.

Role Description This full time Contract Administrator role is based on-site in Ultimo, NSW.

The Contract

Administrator will support project teams by preparing, reviewing, and administering contracts for fitout and construction projects, ensuring compliance with company policies and legal requirements.

Responsibilities include assisting with tender preparation, coordinating procurement activities, maintaining accurate contract documentation, and tracking contract variations and progress claims. The role involves regular communication with internal stakeholders, suppliers, and clients to clarify contract terms, manage queries, and support effective project delivery.

The Contract

Administrator will also contribute to risk management by identifying contractual issues, providing analytical support,



and helping to resolve commercial matters in a timely and professional manner.

Qualifications

- Strong contract management skills, including experience in administering construction or fitout contracts and managing contract documentation.
- Demonstrated capability in contract negotiation, with the ability to support commercial discussions and contribute to fair and clear contract terms.
- Effective communication skills, with the ability to engage professionally with project teams, clients, and suppliers in both written and verbal formats.
- Procurement knowledge and experience, including coordinating supplier engagement, reviewing quotations, and supporting tender and purchasing processes.
- Analytical skills to review contract details, assess risks, interpret data, and support accurate reporting on project and contract performance.
- Relevant tertiary qualifications in construction management, law, business, or a related field, or equivalent industry experience.
- Understanding of construction industry standards, compliance requirements, and project delivery processes.
- Proficiency with contract administration software and standard office applications, with strong attention to detail and organisational skills.
- Ability to work collaboratively in a project team environment and manage multiple tasks within deadlines.

📌 Contract Administrator (Sydney)
🏢 SHAPE Australia
📍 Sydney