Enterprise Evolve is looking for a Part time Project Coordinator!

We’re problem solvers in a fast-moving digital world. We’re looking for a Project Coordinator to keep our projects moving. You’ll be the link between our Director, our development team and our clients.

The role starts part-time, with the potential to grow into a full-time position.

Purpose of the role The Project Coordinator is the bridge between the Director, the development team and our clients. The role keeps projects moving, keeps clients informed, and keeps the team accountable to agreed timelines, so the Director can focus on sales, scoping and delivery decisions.

The role also provides general administrative and accounts support to the Director.

Key Responsibilities

Client Communications and Sales Support

- Manage day-to-day client communications
- Organise client demonstration meetings
- Keep the CRM up to date: leads, demo outcomes, follow-ups and next steps
- Draft proposals, quotes and statements of work from the Director's notes

Project Delivery

- Prepare customer requirement documents
- Coordinate the internal team to get demos ready
- Manage the project management software, keeping tasks, owners and due dates current
- Log scope change requests and ensure they are priced and approved before development starts
- Track hours per project against estimates for billing and profitability

Team Coordination and Accountability

- Keep developers and the wider team accountable to agreed deliverables and timelines
- Run internal stand-ups and circulate stand-up notes
- Chase blockers that need a Director decision or client input
- Track leave and availability, and maintain a capacity view of who is working on what

Reporting and Documentation





- Prepare and send the weekly client status report
- Minute meetings and distribute actions
- Keep project documentation, client handover documents and user guides current
- Maintain templates: requirements document, proposal, status report and release notes
- Maintain a central register of client environments, system access and licences

Accounts and Administration

- Provide general accounts support
- Process contractor invoices
- Track software and cloud costs per client for recharging
- Keep contracts, NDAs and IP assignments filed, and track renewal dates

Director Support

- Provide general administrative support to the Director
- Prepare a weekly one-page dashboard: pipeline, active projects, overdue items, cash in and out

Skills, Experience and Attributes

Essential

- 1+ years in a project coordination, project administration or operations support role
- Experience working with software or technical teams
- Confident with project management software (e.g. monday.com, Jira, ClickUp, Asana)
- Strong written communication, including client-facing emails, reports and requirement documents
- Working knowledge of accounts administration and accounting software
- Highly organised, able to manage multiple projects and deadlines at once
- Comfortable holding team members to deadlines and following up directly

Desirable

- Experience in a software development, IT or digital agency environment
- Familiarity with CRM systems
- Experience coordinating teams across time zones
- Exposure to construction, trades or manufacturing clients

Attributes

- Proactive and self-directed; anticipates what is needed
- Clear, calm communicator with clients and developers alike
- Detail-oriented and reliable with follow-through
- Discreet with confidential client and commercial information

📌 Project Coordinator (Sydney)
🏢 Enterprise Evolve
📍 Sydney