Location: Melbourne CBD

Type: Full time

About Us

We are a Melbourne-based digital design and brand agency working with global clients across technology, innovation, and experience design. From high-end digital campaigns to immersive event activations and international expo booths, our work sits at the intersection of creativity, strategy, and execution.

We’re growing—and we’re looking for someone exceptional to become the operational backbone of our studio.

About the Role

This is a dynamic, all-rounder role that touches every part of the business. You’ll work closely with leadership, creatives, and clients to keep everything running seamlessly—from recruitment and admin to global event coordination.

No two days are the same. One day you might be coordinating a booth build in Orlando, the next supporting hiring or managing supplier quotes.

What You’ll Be Doing

Studio & Admin Operations

- Day-to-day studio coordination and admin support
- Managing schedules, meetings, and internal workflows
- Supporting finance tasks (invoicing, expenses, basic reporting)
- Xero data entry and reconciling

Recruitment & People Coordination
- Posting job ads, screening candidates, and coordinating interviews
- Supporting onboarding and internal team processes

Client & Account Support
- Assisting with proposals, estimates, and scopes




- Supporting client communications and project coordination

Vendor & Production Coordination
- Sourcing and liaising with suppliers (print, production, fabrication)
- Managing quotes, timelines, and delivery

Events & Global Activations
- Coordinating events, exhibitions, and international booth builds
- Working across time zones with global partners
- Supporting logistics, materials, and on-the-ground execution

About You

- Highly organised with exceptional attention to detail
- Proactive, solutions-focused, and calm under pressure
- Strong communicator—both written and verbal
- Comfortable juggling multiple priorities and deadlines
- Naturally structured but adaptable in a creative environment

Experience

- 2+ years in a similar role (agency, events, admin, or operations)
- Experience in a creative, marketing, or design environment is highly regarded
- Exposure to events, exhibitions, or production is a bonus
- Degree or diploma preferred

Why Join Us

- Work on exciting global projects and brands
- Be part of a creative, collaborative, and ambitious team
- Real ownership and variety in your role
- Opportunity to grow with the business

To Apply

- Send your CV and a short note about why you’d be a outstanding fit.

📌 Studio Coordinator / Operations & Client Support (Melbourne)
🏢 Charles Elena
📍 Melbourne