Working from the RPIL office, you will provide varied administrative, finance-support and customer-service assistance. The role includes maintaining accurate records, supporting monthly Committee reporting, helping manage resident files and completing local banking of daily takings. The role is part-time 10-15 hours per week, Tuesday, Wednesday and Thursday.
Key responsibilities
- Provide day-to-day administrative support to the Executive Secretary.
- Record unit maintenance requests and arrange purchase orders or notifications as required.
- Process invoices received by email and forward them to Xero.
- Prepare invoices for authorisation and payment.
- Reconcile Op Shop takings in Xero and maintain supporting sales, EFTPOS and banking records.
- Maintain accurate records for audit purposes.
- Create and maintain resident contract folders, including scanning and filing signed documents.
- Assist with monthly reports for the Committee of Management.
- Undertake local banking of daily takings.
About you
- Strong administration, organisation and customer-service skills.
- Confidence using computers and Microsoft Word and Excel.
- Experience with Xero or similar accounting software is highly regarded.
- Attention to detail and the ability to maintain confidential, accurate records.
- A respectful and professional approach when assisting people of wide-ranging ages and abilities.
- The ability to work collaboratively, manage priorities and provide leave coverage when required.
- The ability to undertake local travel for banking duties.
- Satisfactory police clearance suitable for working with aged and vulnerable adults.