The Entire Group have been a market leader in the construction industry for over 40 years.
An exciting opportunity has come up for a full time Contract Administrator to join our Building Services team.
Are you the person who keeps projects commercially on track? Entire is looking for a Contract Administrator to join our team and own the claims, invoicing and close-out process across our EBS fire and mechanical projects.
About the role
You’ll be the go-to person between our Project Managers, Accounts and clients. Each month you’ll collect progress claims from PMs, submit them through client portals and Payapps, and issue invoices. You’ll also set up current projects, track retention and debtors, and close projects out once everything is settled.
What you’ll do
Set up new projects and customers from PM handover requests
Prepare and submit monthly progress claims and invoices, including retention
Load and track variations, and include approved variations in claims
Manage client portal and Payapps submissions
Reconcile project accounts monthly across claims, invoices, payments and retention
Track debtors and retention, and support Accounts with allocations
Close out completed projects once CTC, debtors and retentions are finalised
Report on claim status in regular project reviews
What you’ll bring
2+ years in contract or project administration, ideally in construction or building services
Hands-on experience with progress claims and retention
Sharp attention to detail and a positive relationship with deadlines
Transparent, confident communication with PMs and clients
Payapps, Levesys or fire/mechanical services experience is a bonus
What we offer:
Awesome company culture and cohesive team
Monthly morning teas and team meets
6 wellness days a year on us
Note: To be eligible to apply for this position you must be an Australian resident or have an appropriate Australian work visa.