About the Role:

Working with our Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Day-to-Day Responsibilities:
Prepare and manage subcontractor documentation, agreements and procurement workflows.
Assists in coordinating tender paperwork, supplier quotations and procurement documents.
Liaise with clients. subcontractors, suppliers, and site teams to resolve routine project inquiries.
Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
Process progress claims, invoices, and contract variations.
Process progress claims, invoices, purchase orders and project variations.
Coordinate building approvals, permits and relevant authority applications.
Maintain complete project documentation, contract records and administrative files.
Provide comprehensive project administrative support to Project Managers across active construction sites.





Qualification

To succeed in this role, you will have:
AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
Prior experience in project administration or coordination within construction, engineering, or related industries.
Solid knowledge of general project administration or coordination within construction, engineering or related industries.
Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
Ability to work independently, manage multiple tasks and adapt to a quick-paced setting.

📌 Project Administrator Melbourne
🏢 United Civil Constructions
📍 Melbourne