Join a fast-paced, growing import and retail team!
SS Imports Pty Ltd is seeking a proactive and organised Administration Assistant to support our import operations, stock control processes, retail stores, and warehouse team. This is an excellent opportunity for an organised individual to join a rapidly growing wholesale company which partners with one of the fastest growing discount variety chains in Australia.
About the role
Reporting to the Operations Manager, this role is the link between the wholesale arm and over 50 retail stores across Australia. In this multifaceted administration role, you will assist with container management, ordering, stock control, marketing support, and communication across the Silly Solly's Franchise Network. You'll work closely with our Oxley Warehouse, 3PL partners and national franchise stores to ensure smooth and timely operations.
Key responsibilities
Enter all containers and purchase orders into POS System
Enter all store orders for retail stores into POS System
Update product information, including descriptions and imagery
Prepare and file shipping documents
Schedule container deliveries and pickups
Coordinate order changes, and stock movement with our Oxley Warehouse and 3PL providers
Coordinate daily warehouse plan with the team ensuring smooth operations in the warehouse
Monitor stock levels and support stock replenishment planning
Create, update and distribute weekly stock lists
Communicate with the retail stores about re-orders using sales and store data
Generate invoices and distribute as required
Record payments and assist with basic reconciliations
Report weekly Franchisee sales
Create flyers and straightforward marketing materials for Franchisees (Facebook and other media)
Communicate upcoming events, promotions, updates and ordering deadlines to Franchisees
Assist with other administrative tasks as required
About you
Highly organised with excellent attention to detail
Confident with data entry and digital systems
Proficient in MS Office Suite in particular Excel
Able to communicate professionally with stores, franchisees and suppliers
Comfortable working in a fast-moving environment
Self-motivated, reliable and eager to learn
Experience with Xero is ideal
Basic Canva or graphic design skills are an advantage.
Why Join Us?
Rapidly growing Franchise operation
Wide-ranging role with opportunities to grow
Reliable and expanding national retail group
J-18808-Ljbffr
📌 Administration Assistant Brisbane
🏢 SS Imports
📍 Brisbane
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